Every capability we ship, in plain English.
What every module actually does for your school — feature by feature.
Attendance Departments for Indian School Staff
Set working hours, week-offs, short-leave thresholds and WFH policy per attendance department — Teaching at 8:30, Admin at 9:00, Support at 8:00 — and let approvals route automatically. One configuration drives every employee's daily attendance, leave eligibility and payroll-ready monthly report.
School Transport Fee Management Software for Indian Schools
Transport fees the way Indian schools actually charge them — per route, per stop, by distance tier, or a flat rate for the whole school. Sibling concessions, staff-child concessions, scholarship cases. Mid-year joiners pro-rated automatically; mid-year leavers refunded as a line item, not an Excel adjustment. Parents pay online via UPI or Razorpay; receipts hit WhatsApp in five seconds. Built into the [Transport](/modules/transport) module and connected to the student's fee ledger so the accountant never keeps a parallel register.
School Bus Geofencing & Safety Alerts Software for India
A safety system for school buses, built around the four moments that actually matter — the bus enters the school gate, the bus exits the school gate, the bus reaches a stop, the bus leaves a stop. Plus speed alerts when a driver crosses the school's set limit and route-deviation flags when a bus exits the planned path. Built into the [Transport](/modules/transport) module and the parent app, designed for Indian school safety culture and the CBSE School Bus Safety Guidelines.
School Bus Fleet Management & RTO Compliance Software
Every school bus, every paper, every fuel bill in one place. The fitness certificate that is 30 days from expiry shows red on the principal's dashboard. The insurance that lapsed yesterday triggers a WhatsApp to the in-charge. The maintenance bill that was approved last month is one click from the audit. Built for the way Indian schools actually run their fleet — owned buses, vendor buses, vans for hostel runs — under a Motor Vehicles Act regime that does not give second chances.
School Bus Driver & Conductor Management Software
A workspace for every person who drives or rides on your school bus — drivers, conductors, female attendants, helpers. Licence numbers and validity dates kept current. POCSO-aligned safeguarding enforced where minor girls are carried. Performance, complaints and training records on a single profile per person. Built for the way Indian schools actually run their fleet, owned and vendor.
School Bus Attendance with WhatsApp Alerts to Parents
Bus attendance the way Indian parents actually want it — the moment a child boards, a WhatsApp alert lands on the parent's phone. The driver marks each child boarded, absent or no-show with a tap; the school office sees the day's bus attendance at a glance; the receptionist stops fielding "did my child get on the bus" calls. Works on the parent's existing app, no new download, English or Hindi. Built for CBSE, ICSE, ISC, IGCSE and every State Board school in India.
Library Member Management for Schools — Quotas & ID Cards
Library membership reads off the same student and staff roster the school already maintains. Borrow rules are set per class or designation, membership numbers are auto-generated, ID cards print with photo and barcode, suspensions are audited, and every issue, return and fine across a member's school career stays attached to one card.
Library Fine Calculation & Collection for Indian Schools
Inkwelly works out the library fine the moment a book is overdue, applying grace days, holiday awareness and the rate set for the member's class. Fines roll into the parent's monthly fee statement, surface on the parent app, are collected at the desk in cash or UPI, and every waiver is recorded by name and reason.
Book Reservations & Hold Queue for School Libraries
A student asks for a book that is already issued. Inkwelly puts them in line, holds the next available copy when it returns, sends the parent a WhatsApp the moment it is ready, gives them a pickup window, and steps to the next person in the queue if it isn't collected. Every popular book settles into a fair, first-come-first-served system without the librarian playing umpire.
Library Book Issue & Return Software for Indian Schools
Scan a card or type a name. Scan or type the book. Hit Enter. The desk runs faster than the queue, due dates work around your school holidays, fines compute themselves, and every issue and return leaves a clean record you can pull up a year later when a parent asks.
Library Book Catalog Software with ISBN & DDC for Schools
Every book is one record. Every copy is its own row with an accession number, barcode and shelf location. Authors are kept clean across the whole library. Categories are hierarchical, in your school's own DDC scheme or a custom subject tree. Schools with 800 books or 80,000 books use the same screens.
Fee Refunds — Withdrawal, Excess, Bounced · Inkwelly
A dedicated refunds workflow with explicit approval gates: PENDING → PROCESSING → COMPLETED (or FAILED / CANCELLED), refund-type and refund-mode tracking, source-payment / source-receipt links preserved, and a per-refund audit trail. Triggers automatically from withdrawal proration, excess-payment detection and cancelled receipts; processed by finance role with a transparent paper trail for the parent and the auditor.
Fee Receipts — Issue, Print, Send, Cancel · Inkwelly
Auto-generated, fiscal-year-numbered fee receipts with school letterhead, line items, discount stack, payment mode, status pills (ACTIVE / CANCELLED), per-receipt audit trail, one-click WhatsApp/email send and bulk reprint. The receipt your parent gets is the same record your auditor reviews — same numbering, same cancellation policy, same audit trail.
Cheque Management for Indian Schools — PDC, Bounce, Redeposit
A dedicated cheque register with three tabs — All Cheques, Pending Cheques (need deposit) and PDC (post-dated cheques to deposit on a future date) — covering the full state machine from receipt through deposit, clearing, bounce, redeposit and final settlement. Every transition recorded with bank, branch, instrument number and timestamp; bounced cheques auto-reverse the linked payment and trigger late-fee accrual.
Fee Payments — Collect, Reconcile, Reverse · Inkwelly
A live payments register that records every fee payment your school accepts — cash at counter, cheque, NEFT, demand draft, UPI, Razorpay online, PayU, Cashfree — with status tracking, bank reconciliation, reversal on cheque bounce, and a per-payment audit trail. The single source of truth for collections, reconciled to invoices and bank statements every day.
Fee Discounts & Auto-Discount Rules — Indian Schools
One Discount Types catalog plus three preset auto-rule engines — Sibling Discounts (by child position), Staff Ward Discounts (by parent's staff category), and Early Payment Discounts (by days-before-due-date). 15 built-in categories from Sibling and Staff Ward to EWS, RTE, Defense, Single Parent, Alumni and Loyalty. Set the rule once at session start, every invoice the school office issues honours it automatically — with stack priority, approval thresholds, and a per-discount audit trail.
Fee Structures & Fee Groups — Class-Wise Plans for Indian Schools
Fee Structures encode the actual fee plan for a cohort — Monthly / Quarterly / Half-Yearly / Annual cycle, total amount, installment schedule, proration method, applicable classes and admission categories. Fee Groups attach each structure to specific classes and let the same plan ride for similar cohorts. Together they decide what every student in your school is billed, when, and in how many installments — without spreadsheets and without one-by-one updates.
Fee Categories & Fee Heads — Indian School Fee Configuration
Two simple screens that decide everything that follows — how fees show up on receipts, in invoices, in Tally exports, in CBSE/State Board audit reports. Categories group your fees into Academic, Administrative, Facility and Custom buckets. Heads are the actual line items — Tuition, Transport, Lab, GST flags, GL codes, refund and proration rules — each with the policy switches an Indian school accountant needs.
Fee Invoices Management for Indian Schools — Inkwelly
A live invoice register for every student in your school — auto-generated from fee structures, status-tracked through DRAFT, ISSUED, PARTIALLY_PAID, PAID, OVERDUE and CANCELLED, filterable by class, fee group, invoice date, due date and outstanding balance. The single source of truth for what your school has billed, what's been collected and what's still chasing.
WhatsApp Business Setup for Indian Schools
Connect your school's WhatsApp Business number — the one your parents already see — on day one. Fee receipts, attendance alerts, exam results and admit-card reminders go out from your school's verified name, with Meta's two blue ticks on the parent's phone. Built for Indian CBSE, ICSE and state-board schools that want WhatsApp to feel like the school office wrote it, not a faceless marketing tool.
Usage & Cost Dashboard for Indian School Comms
The live spend dashboard the accountant opens on the first of every month. Channel, category and language breakdowns for every WhatsApp, SMS, Email and Push notification sent to a parent, with a monthly-cap traffic light and a no-margin rule — the cost the school sees is what Meta and the SMS vendor actually charge.
Two-Way WhatsApp Inbox for Indian Schools
When a parent replies to a school WhatsApp alert, the reply lands in an Inkwelly thread — not on the class teacher's personal phone. Assign the conversation to the right teacher, add an internal note, and reply inside the same workspace. The parent sees the school's WhatsApp number, the principal sees the audit trail, and class teachers stop being on-call after 9 p.m. Built for the way Indian schools actually talk to parents.
Customise School Message Templates for Indian Schools
Click Customize on any ready-to-use Inkwelly template and your school instantly owns its own version — edit the body, the subject, the footer, the action buttons; re-submit to WhatsApp for approval from the same screen; never worry that an Inkwelly update will silently overwrite your edit. School groups with multiple branches publish one customised version at the group level and have every branch use it the same day.
SMS with TRAI DLT Compliance for Schools
Send school SMS the way TRAI DLT requires — through MSG91 or Fast2SMS — without re-registering anything. Your existing sender header (the 6-character school code parents recognise), your approved template IDs and your Principal Entity registration are all honoured from day one. Built for Indian CBSE, ICSE and state-board schools that need SMS to keep working through fee cycles, exam result days and TRAI's regular rule changes.
Secure Document Links for Receipts & Marksheets
Every fee receipt, marksheet, admit card and payment-link invoice that Inkwelly sends a parent in India is wrapped in a private 30-day download link. The PDF never sits at a public URL. When the link expires, copies stop opening — no leaked document floats around for months.
School Email from Your Verified Domain
Send fee receipts, ITR-grade payment summaries, exam results and admit-card PDFs from yourschool.com — your school's own verified domain. DNS-based domain verification (handled during onboarding), automatic bounce handling and a one-click unsubscribe link on every email keep the school's email reputation healthy and parents' inboxes clean. Built for CBSE, ICSE and state-board schools whose working parents need the receipt in their primary inbox, not their spam folder.
School Bus Route Planner for Indian Schools — Inkwelly
A drag-and-drop route planner built for the way Indian schools really run transport. Add your stops in order, set morning pickup and afternoon drop times, pin the bus and the driver — done. When a child shifts house or a stop moves, change it in one click. Parents see the new stop on the app, the driver app updates, the fee adjusts. Made for CBSE, ICSE, ISC, IGCSE and every State Board school, from 2 buses to 60 plus.
Live School Bus Tracking Software for Indian Schools
Inkwelly turns the school office's loudest morning question — "where is the bus?" — into a parent self-service. The bus shows on a live map inside the parent app, the next stop is named, the arrival time updates as the bus moves. The school office sees every running bus on one screen. The driver runs the route from a phone in his pocket. Built for CBSE, ICSE, ISC, IGCSE and every State Board school in India. No GPS hardware purchase needed.
Refund Policy Engine for School Fees — Process, Approve, Track
Configure processing fee deductions, minimum refundable amounts and approval thresholds once — and Inkwelly enforces the same refund policy on every withdrawal, double payment, transfer or fee revision. Every rupee tracked, every approval audited, every refund printed with the reason on the receipt.
Quiet Hours & Promo Window Controls for Schools
Three school-side controls — quiet hours, a promotional window and per-channel daily caps — built into every Inkwelly school so parents are never woken up by a fee reminder, and the school is never woken up by an over-budget invoice. OTP login codes always bypass, because regulators require them to reach.
Personal Cloud for Teachers and Students — School File Storage
Stop losing worksheets to old emails and WhatsApp groups. Inkwelly gives every teacher and every student their own private file storage — built into the same login they use for attendance, fees and report cards. Lesson plans on Monday, students' homework photos on Friday, ID-card files in admission week — all in one safe place that the school owns.
Parent App Push Notifications for Indian Schools
Push notifications through the Inkwelly parent app — the cheapest, fastest and most reliable channel an Indian school has. Free per send. Delivered in seconds. Multilingual out of the box. The same templates, the same audit trail and the same consent record as WhatsApp, SMS and Email — just running on the parent's phone instead of a paid wire.
School File Management — Folders, Upload & Organise in Bulk
A simple folder system, drag-and-drop upload, and bulk operations that move or delete up to 100 files in one click. Built for the office assistant who has nine years of marksheets, ID cards and event photos to organise — not for an IT team that has time to plan a perfect taxonomy. Works with any file type up to 100 MB.
Message Delivery Audit Trail for Indian Schools
Every message a school sends — by channel, by template, by recipient, by event — with sent, delivered and opened marks on one screen. Filter by class, search by parent, export for any complaint inquiry. The principal stops being asked "did this go out?" in board meetings, the office stops digging through WhatsApp group screenshots, and year-end audit becomes a single export. Built for the way Indian school complaints actually need to be answered.
Recover Deleted School Files — 1-Click Restore from Trash
Every file and folder you delete in Inkwelly Media Center is moved to Trash — never gone, never lost. Restore individual files or whole folders with their hierarchy intact, with one click. Permanent deletion needs typed-name confirmation, by design. Built for the everyday office mistakes that happen during admission rush, year-end cleanup, and the 11 pm 'just clearing space' moment that becomes Monday's panic.
Find Any School File in Seconds — Universal Media Search
One search bar that looks across every folder and every file in your school's media library. Ranks the closest match first. Lets you narrow by photo, video, document, audio or archive in one click. Built for the office assistant who needs last year's RTE roster right now and the principal who needs the 2022 affiliation evidence by Friday morning.
School Photo Editor — Crop, Rotate, Resize ID Cards & Photos
A built-in image editor for the school office. Crop ID-card photos to the right size, straighten phone-camera marksheet scans, brighten poorly-lit hall photos, and resize a batch of event photos for the school website. All from the same Inkwelly login. No Canva account, no Photoshop license, no second app to learn.
Academic Calendar Dashboard for Schools — Inkwelly
Open it Monday morning. See the whole year. Holidays in green, exams in amber, events in teal — every day of April to March, colour-coded. Share the PDF with the chairman before lunch. Your school looks the way it actually runs.
DPDP Act 2023 Consent Record for Indian Schools
Every parent and student in the school has a consent record per channel and per purpose — transactional, promotional and OTP login codes — captured digitally at admission, append-only ever after. STOP replies on WhatsApp or SMS auto-unsubscribe within seconds, every email carries a one-click unsubscribe, and OTP login codes always go through regardless of unsubscribe state because regulators expect them to reach. Stored in Mumbai, audit-ready for DPDP Act 2023.
Bulk Academic Calendar Setup for Schools — Inkwelly
Pick your state, tick the holidays, paint your summer break, copy last year's PTM dates — save once. The office is done by lunch. The calendar is live before April starts. Parents stop asking. Class teachers stop guessing. Your school looks ready, because it is.
Broadcast Composer for Indian School Parents
A one-screen composer for every manual broadcast a school office runs — Diwali greetings, parent-teacher meeting reminders, school-closure notices, exam-schedule updates. The audience filter already knows your school's structure; before anything goes out, Inkwelly shows you exactly who will get it, who will not, and why.
Bilingual Templates for Indian Schools — English & Hindi
Every ready-to-use Inkwelly template ships with English and Hindi versions on every channel out of the box — WhatsApp, SMS, Email and Push. Each parent automatically gets the version in the language she chose in the parent app. The Hindi voice is tuned for Indian parents — Devanagari grammar mixed with the English words schools already use, the way principals actually speak. No double authoring, no copy-paste, no translator on the staff payroll.
Automatic School Alerts — Event-Driven Messages
A single Automatic Alerts screen lists every parent-facing event the school can fire — fee paid, child absent, results published, admit card ready, homework assigned, fine added, and more. The office picks the channels per event with checkboxes, hits Save, and never has to type a routine message again.
Auto Fee Receipt — WhatsApp + Email at Payment
The moment a UPI or Razorpay payment lands in [Student Fee](/modules/student-fee), Inkwelly automatically fires the fee receipt on WhatsApp with a secure PDF link, on Email with the same receipt, and as a Push notification to the Inkwelly parent app — within seconds, in the parent's preferred language, with full delivery audit. The single highest-impact reason Indian schools switch ERPs.
12-Month Academic Calendar for Indian Schools — Inkwelly
A 12-month calendar laid out the way your school actually runs — April top-left, March bottom-right, every day a clickable cell, every event colour-coded. Click any date to see what's happening. Sundays in red, the way they've always been on the staff room wall.
Late Fee Rules — Automated Fee Penalties for Indian Schools
Configure flat-rate, percentage, slab or hybrid late fee rules — with grace days and maximum caps — and Inkwelly applies them automatically the day a fee invoice goes overdue. No more office assistant punching penalties into Excel, no more parents bargaining the late fee down by ₹100 in front of the principal.
Automated Fee Payment Reminders for Indian Schools
Inkwelly's fee Collections Engine sends automatic, per-child payment reminders on WhatsApp, SMS, email and app push — each carrying a live payment link — and then shows you exactly how much money every reminder recovered. Send now, schedule for later, or leave it fully on autopilot.
Monthly Pay Periods and Pay Runs for Indian Schools
Set up a clean monthly pay period, run payroll for every teacher and staff member at once, and lock the period the moment salaries hit accounts. Audit-ready, restartable, and India-compliant from your very first month.
TDS and 80C Investment Declarations for School Payroll
Teachers declare their tax regime and investments once. Inkwelly computes monthly TDS, tracks proofs through the year, and regenerates Form 16 in seconds — so March stops being the month nobody at the school looks forward to.
EPF ECR Files and ESI Challans for School Payroll
Inkwelly generates the EPFO ECR text file and the ESIC monthly challan from your locked pay run — UAN linked, Aadhaar verified and ready to upload directly to the EPFO and ESIC portals. The 15th of every month stops being a problem.
Staff Loans, Advances and Full and Final Settlement
Issue salary advances and staff loans, auto-deduct EMIs every month, and close exits with a complete full and final settlement — gratuity, leave encashment and recovery, all in a single statement. No paper register. No goodwill loans that quietly disappear.
Student Transfer Management Software for Indian Schools
Inkwelly's Transfer Management hub turns the messiest week of the school year — when 30 to 200 students leave with their TC, parents are calling for the printed certificate, and the office is already late on next year's admissions — into a few clicks. Issue a board-compliant Transfer Certificate with allocated number, downloadable PDF, QR verification and audit trail in one click. Run end-of-session bulk exits with auto-generated TCs. Import every legacy transfer from your old ERP. And when a student is transferred by mistake, restore them in seconds — even if they left two years ago.
Student Reports Software for Indian Schools — Inkwelly
A reports workshop built into the Student Information module — pick the fields you want, filter the students you care about, choose a row-level list or a summary breakdown, run it. Save it as a template for next April. Export CSV in one click. Designed for the reports Indian schools actually print every week — RTE rosters, board affiliation lists, district reporting, parent meeting attendance, fee category audits.
Student Documents Management for Indian Schools
A complete document store inside every student profile, plus a school-wide compliance view across the whole session. Required documents per student show submitted vs missing at a glance. Class-level filters answer the audit question — who's missing what — in 5 seconds. Every upload, edit and delete is audit-logged.
Restore Deleted Student Records — Trash & Audit Recovery
Every student record you delete is moved to Trash — never gone, never lost. Restore the right student in 5 seconds with optional audit remarks, or permanently delete with typed-name confirmation. Built for the everyday mistakes school office staff make under pressure during admission, promotion, and TC weeks.
Employee Reports Software for Indian Schools — Inkwelly
A reports workshop built into the Employee Information module — pick the fields you want, filter the staff you care about, choose a row-level list or a summary breakdown, run it. Save it as a template for next May. Export CSV in one click. Designed for the lists Indian schools file every month — Form 16 issuance, EPFO ECR, ESIC additions, department-wise headcount, joining and exit reconciliation, statutory compliance audits.
Restore Deleted Employee Records — Trash & Payroll Safety
Every employee record you delete is moved to Trash — never gone, never lost. Restore the right teacher or staff member with optional audit remarks, while permanent delete stays blocked whenever payroll history exists. Built for the messy reality of Indian school HR — exit formalities, EPF/ESI compliance, TDS deadlines, and the occasional wrong-row click during May payroll cleanup.
Subject Offerings for Indian Schools — Session-Wise Setup
Pick which subjects every class will study this academic session, set display order on report cards, and feed teaching batches, marksheets and the timetable from one screen. Multilingual subject names, bulk add for 50+ subjects, and built for CBSE, ICSE and every State Board.
Subject Groups — Stream & Elective Setup for Indian Schools
Define streams, electives, language groups and optional-subject pools that govern how Class 9–12 students choose subjects. Mutually exclusive PCM vs PCB, three-language formula, min-max range, prerequisites and conditional rules — all configurable per session.
Employee Documents Management for Indian Schools
A complete document store inside every employee profile, plus a school-wide coverage dashboard with per-type bars, a department × document-type heatmap and a recent-uploads feed. Police verification under POCSO, B.Ed / CTET, PAN for Form 16, Aadhaar for EPF — every compliance audit answered with a filter, not a folder hunt.