School Timetable Software: Timetables. Clash-free.
Set up the year once — classes, subjects and teaching batches. Then build the week with AI fill, fix every clash before it goes live, and cover a teacher's leave in a minute.
AI fill · Class 6-A44 periods placed0 clashesReady to publishPublishedLive for 1,212 students
What is school timetable software?
Every period. In its place.
School timetable software is where a school sets up its year — sessions, classes and sections, subjects and the teaching batches that teach them — and builds the weekly timetable on top. Inkwelly checks every period for clashes, won't publish a timetable until they're fixed, and lets you send a substitute for one day without touching the week.
Also called a timetable management system, school timetable maker or academic management software.
- Session2026-27 · current
- Class42 of 45 seats · English medium
- Subjects7 · CBSE codes mapped
- Teaching batches7 · each with a teacher
- Timetable44 periods a week · Published
- Clashes0 · checked on every change
What Inkwelly Academics & Timetable includes
- Academic sessions with dates and a current session
- Classes and sections with medium of instruction, seats and class teachers
- Subject offerings per session, with board codes for CBSE, ICSE, ISC, IB, Cambridge and 18 State Boards
- Subject groups for streams, language groups and electives, with selection rules
- Teaching batches with teachers and students, created in bulk
- Student and teacher teaching profiles
- Period templates with assembly, breaks, lunch and a different Saturday
- Timetable editor: click to add, drag to move or swap, copy a day
- Clash checks for teachers, students and classes; publishing waits until they are fixed
- AI fill for a class's week and AI-drafted period templates (Inkwelly AI)
- Day changes: a substitute, a cancelled period or an extra class for one date, with who is free
- Timetables in the teacher and student apps, and printable class timetables
Updated
Why schools move from chart-paper timetables to timetable software
Chart paper. Erasers. Calls. Or one published week.
On paper, the timetable takes weeks every April, and every teacher's leave starts a round of calls. In Inkwelly the week is checked as you build it, and a substitute takes a minute.
How most schools do it today
A chart, an eraser and the staff WhatsApp group.
- The timetable is drawn on chart paper or in Excel, and redrawn every April
- Clashes — one teacher in two classes — turn up in the first week of school
- Electives and language groups are worked out by hand, section by section
- A teacher on leave means calls and messages to find who is free
- Students and parents get a photo of the printed timetable
With Inkwelly
Built once. Checked always. Live in the app.
- Classes, subjects and batches are set up once; AI fill drafts the week
- Every period is clash-checked, and publishing waits until all are fixed
- Streams, electives and a third language each get their own batch and rule
- Day changes show who is free, busy or on leave in that very period
- Students, parents and teachers see the published week in the Inkwelly app
Build the school timetable with AI fill and automatic clash checks
Build the week. Without a clash.
AI fill places each subject by its periods per week. Every period is checked against every other class — and the timetable can't be published until the last clash is fixed.
- 1AI fill the week
- 2Fix the one clash
- 3Publish — it's live
Sample class. AI fill uses Inkwelly AI (Premium plan); the editor and its clash checks work without it.
Arrange a substitute teacher for one day, from who's actually free
Teacher on leave? Covered in a minute.
Pick the date and the period. Inkwelly shows who is free, who is busy and who is on approved leave right then. Confirm, and the substitute sees it in their app — the weekly timetable stays as it is.
- 1Click the period
- 2Pick who's free
- 3Done — apps updated
Sample school, Friday 16 October. A day change can also cancel a period or add an extra class.
Classes, sections, subjects, streams and teaching batches for the new session
Set up the year. Once.
Classes with their medium, seats and class teacher. Subjects with board codes, streams and electives. Teaching batches made in bulk — and the school day drafted from one sentence.
How a school sets up its academic year in Inkwelly
The year, set up in the right order.
Session, classes, subjects and batches, then the timetable — the order the product walks you through. Changes during the year don't undo any of it.
- Mar 20262026-27 · current
New session
Create the year with its dates and make it current when it begins. Last year's records stay as they were.
How it works — New session - Mar 202634 classes · 15 grades
Classes & sections
Grade, section, medium and seats for each class — and its class teacher.
How it works — Classes & sections - Mar 2026Bulk create
Subjects & batches
Offer this year's subjects, set streams and electives, then make a teaching batch for each subject and section.
How it works — Subjects & batches - 1 Apr 20260 clashes
Timetable published
Fill the week with AI fill or by hand, class by class. It publishes only when no clash is left.
How it works — Timetable published - Fri, 16 OctSub: Anita Verma
A day's change
A teacher on leave? A substitute for that date only. The week stays as it is.
- Today · Fri 16 Oct
- Mar 20272027-28
Next session
Set up 2027-28 the same way and make it current on its first day. 2026-27 stays on record.
CBSE, ICSE and State Board subjects, streams and the Indian school week
Made for Indian schools. And their timetables.
Board codes, mediums, streams and a Saturday half day — the way Indian schools already run.
CBSE, ICSE and State Board codes
Map each subject to its board's code and official name — CBSE, ICSE, ISC, IB, Cambridge and 18 State Boards.
Your medium of instruction
Each class carries its medium — English, Hindi, Marathi, Tamil, Bengali, Urdu and eight more.
Streams and a third language
Streams, language groups and electives, each with its rule — exactly one, all of them, or a range like 4–5.
Saturday half day, zero period
Each weekday has its own periods. Assembly, breaks, lunch, zero period and remedial slots are built in.
NEP stages
Period templates for the Foundational, Preparatory, Middle and Secondary stages.
What a class teacher sees
Decide, section by section, what a class teacher can see — Aadhaar, fee amounts, health. Sensitive views are logged.
Academics for the timetable in-charge, the principal, teachers and parents
One setup. Everyone's week.
Each person sees what their role allows — nothing more.
Timetable in-charge
Builds the week with AI fill or by hand, fixes clashes, publishes, and arranges a substitute in a minute.
Principal
Sees how ready the year is — sections without a class teacher, batches without a teacher, clashes — and each teacher's load.
Teachers
Today's periods in the Inkwelly app with substitutions marked, their whole week, and every batch they teach.
Students & parents
The published week in the app — the class on now, what's next, and who is taking a period when there's a substitute.
Ask Inkwelly AI about the timetable, in English or Hindi
Ask about the timetable. Get names and periods.
Ask in English, Hindi or Hinglish. Inkwelly AI reads your classes, batches and timetable — who's free, who teaches what, any child's subjects — and answers with names, or makes the PDF.
It answers. It also does the work.
- Act
Arrange a substitute in one message.
It shows the date, the period and who covers it. Nothing changes until you tap Approve.
- Reports
Excel or PDF, in seconds.
Ask for any list or timetable and download it as a file.
- Cards
A student's subjects, in the chat.
Every subject with its batch and teacher — with a button to the teaching profile.
- Letters
A class-teacher letter, on your letterhead.
It drafts the letter with the real details. You check it, then it issues the PDF with a serial number.
- How-to
“How do I add a new section?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask about classes and the timetable right inside Claude or ChatGPT — with the same permissions.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. Answers above are from a sample school.
Academics connected to students, staff, attendance, exams and homework
Set up once. Used everywhere.
Classes, subjects and batches are the structure the rest of Inkwelly stands on — attendance, exam marks, homework and lesson plans all follow them.
The academic year
Classes, subjects, batches and the week — the structure every module reads.
Students
Every student sits in a class and section set up here.Employees
Teachers come from staff records, with their teaching profile a tap away.Attendance
Class lists and class teachers come from here.Exams
Marks follow the classes, subjects and batches.Homework
Set for a teaching batch — only its students get it.Lesson Plans
Teachers log coverage against the periods they teach.Class Tests
Each test is set for a teaching batch.Staff attendance
Approved leave shows as On leave when you pick a substitute.Academics and timetable features
Every feature, explained.
Each part of Academics has its own page, with screens and steps.
Academic sessions
The school year, its dates and the current session.Read moreClasses & sections
Grade, section, medium, seats and class teachers.Read moreSubject offerings
The subjects that actually run this session.Read moreSubject groups
Streams, language groups and electives, with their rules.Read moreBoard codes
Each subject's code for CBSE, ICSE or your State Board.Read moreTeaching batches
Who teaches which students, subject by subject.Read moreTimetable
Build, check, publish — and change a single day.Read more
Switching from Excel, chart paper or another school ERP
Mid-session? Bring the timetable too.
Start on any day of the session. We set up your classes, subjects and batches and load the timetable you already run — checked for clashes before anything is saved.
Extract
Your classes, subjects and teachers from your current software's export or Excel — and the timetable you run, even a printed one.
We do thisSet up
Classes and sections, this session's subjects, and teaching batches with their teachers and students, made in bulk.
We do thisDry run
Every period is checked for clashes before anything is saved, with all the problems listed at once.
We do thisPick a date
You look over the draft and publish it. Go-live can be the next working day.
You do this
- ₹0
To move
₹0 migration, ₹0 training, ₹0 setup. Data extraction from your current system — or from Excel if the vendor won't cooperate — is on us.
- Next day
Go-live
Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there.
- 90 days
Pilot
90-day paid pilot on your real data. If it isn't working at day 90, pro-rata refund and your data back in standard formats.
- India
Your data
Your data is stored in India, with daily database backups and role-based access on every screen.
Compare Inkwelly with other school softwareHow switching worksSee pricing
School timetable software: questions schools ask.
School timetable software is where a school sets up its year — sessions, classes and sections, subjects and the teaching batches that teach them — and builds the weekly timetable on top. Inkwelly checks every period for clashes, won't publish a timetable until they're fixed, and lets you send a substitute for one day without touching the week.
Partly — and you stay in charge. AI fill drafts a class's week: each subject batch gets its periods per week, spread across the days, in the empty periods only. You see the proposal and any clash before you apply it. You can also build by hand — click an empty cell to add a period, drag to move or swap. AI fill uses Inkwelly AI, part of the Premium plan.
Every period is checked as you place it: a teacher in two classes at once, the same students in two places, or a class with two periods in one slot. Clashes are marked on the grid, and a timetable can't be published until every one is fixed.
Open the timetable, switch to Day changes, pick the date and click the period. Inkwelly lists who is free, who is busy and who is on approved leave in that period. Pick a teacher, add a reason if you like, and confirm — it applies to that date only.
Yes. The substitute sees the period in their Inkwelly app, marked Substitution, and the class's students see who is taking it.
Yes. A day change can send a substitute, cancel a period or add an extra class for one date, with a reason. The weekly timetable doesn't change, and every change is listed under Changes.
The group that is actually taught a subject — usually one subject in one section, like Mathematics for Class 6-A — with its teacher and students. Electives and language groups get their own batches, so each student's timetable shows only their subjects.
With subject groups — a stream, a language group or an elective group, each with a rule: optional, exactly one, all required, or a range like 4–5 subjects. Students are then put in the batch of each subject they take.
Yes. Each subject can carry its board's code and official name — CBSE, ICSE, ISC, IB, Cambridge and 18 State Boards — with maximum and pass marks. Each class also has its medium of instruction.
Yes. The period template sets each weekday on its own, so Saturday can have four periods while Monday to Friday have eight. Assembly, breaks, lunch, zero period and remedial slots are built in, and AI can draft the template from one sentence.
Yes. Bulk create makes teaching batches for several subjects across several sections in one go — 7 subjects × 3 sections is 21 batches — with a teacher for each, and can put each section's students straight in.
Each session keeps its own classes, subjects, batches and timetable. You make the new session current when it begins; last year's stays on record.
Yes. Edit its periods any time, with the same clash checks. For a change on one date only, use Day changes, so the week stays as it is.
Yes. Teachers see the day's periods in the Inkwelly app and can open their whole week. In the portal, the timetable in-charge can open any teacher's week to check their load.
Yes, once it is published. The Timetable screen in the Inkwelly app shows the day and the week, the class on now and what's next — built from the subjects that student actually takes.
Yes. Preview shows a class's week as a table, with a Print button.
Yes, on plans with Inkwelly AI. Ask “period 3 me kaun free hai?”, “who has the most periods?” or “Class 6-A ka timetable PDF me” in English, Hindi or Hinglish. It can also arrange a substitute — after you approve.
Yes. Inkwelly works in English and Hindi.
Yes. We set up your classes, subjects and batches and load the timetable you already run — from your software, Excel or a printed chart — at no cost. Every period is checked for clashes before anything is saved.
Classes, sections and subjects are in every plan, from Lite at ₹49 per student per year. The timetable comes with Standard at ₹99, and AI fill with Premium at ₹199 (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your timetable in Inkwelly.
A free 30-minute demo on the real product. Ask anything — we'll show it live.