School ID Card Software: Design once. Print a class.
Make your own card in the studio. Photos and details come from each student's record, every card carries a QR anyone can check, and a whole class prints in one go — in English or Hindi.
QR verifiedAuthentic · validValid till 31 Mar 2027Session 2026-27From her recordPhoto, class, blood group
What is school ID card software?
Every card, from the record.
School ID card software designs and prints student and staff ID cards from the school's own records — no typing names or collecting photos again. In Inkwelly you design the card once, photos and details fill in from each profile, every card gets a QR code anyone can scan to check it's genuine, and a whole class prints as one PDF or on A4 sheets.
Also called an ID card generator, ID card maker or student ID card management system.
- DesignSchool card · CR80 portrait
- PhotoFrom his profile
- Printed detailsClass, roll, blood group, bus
- QR codeVerifies online · no personal data
- Print languageEnglish or हिंदी
- StatusCollected · valid till 31 Mar 2027
What Inkwelly ID Cards includes
- Card studio: text, fields, photo, images, QR code, barcode and shapes, front and back
- CR80, CR79, square and wide badge sizes, portrait or landscape, or a custom size
- 12 ready designs for students and staff, to clone and change
- Photos and details fill in from each student's or staff member's profile
- Readiness check for missing photos and names before printing
- Print a class, all staff or chosen people as one PDF, a ZIP or A4 sheets with crop marks
- Print language per run: English or Hindi, with built-in Hindi labels
- QR code on every card that opens a public verify page, with no personal data in the QR
- Block and reissue lost cards; the old QR stops working
- Cards valid till the end of the session
- Aadhaar can never be printed
- WhatsApp message to parents when the card is ready
- Staff app: print runs, readiness, collected, block, reissue and QR scan
Updated
Why schools stop typing ID cards by hand
Pen drives. Typos. Reprints. Or one print run.
Most schools send photos and an Excel sheet to a vendor every year. Inkwelly prints from the records you already keep.
How most schools do it today
Neha 6B
Yash 6B
Tanya 6B
Aditya ?Photos chased. Names typed again. Mistakes found too late.
- Photos collected on pen drives and WhatsApp, renamed by hand
- Names and classes typed again into the vendor's Excel
- Spelling mistakes found only when the cards come back
- A lost card means a fresh order and a long wait
- Anyone can print a card that looks like yours
With Inkwelly
Green Valley Public SchoolSector 30, NoidaPrinted from the record. Checked first. Verifiable by anyone.
- Photos come straight from each student's profile
- Names, classes and blood groups print from the record — no typing
- A readiness check flags missing photos before you print
- A lost card is blocked and reissued — the old QR stops working
- Every card's QR shows whether it's genuine and still valid
ID card designer: your own card, front and back, in English or Hindi
Design it once. Print it in हिंदी too.
Start from a ready design or a blank card. Drop in the photo, name, class, blood group, bus route, QR and barcode — every field fills from the record. When you print, pick English or Hindi.
Picked for each print run. Anything without a Hindi translation on record prints in English.
- 1Add the fields
- 2Flip to the back
- 3Pick the print language
Sample card. Photos and details come from the student's profile.
Print ID cards for a whole class, with a readiness check
Check. Generate. Print the class.
Pick the class. Inkwelly first checks every child has a photo and a name, then makes the cards in the background — as one PDF, a ZIP, or A4 sheets with crop marks.
- 1Check every child
- 2Pick the format
- 3Print the class
Sample class. A4 sheets carry the card fronts; the single PDF and the ZIP carry both sides.
QR code verification for every school ID card
Scan the QR. Know it's real.
Anyone — a gatekeeper, an exam hall, a visitor desk — can scan a card with a phone camera. The page says whether it's genuine and still valid, and never shows the photo, birthday or address.
app.inkwelly.com
inkwelly- 1Scan with any phone
- 2Genuine, and valid
- 3Lost? Block and reissue
- 4The old card stops working
Sample card. The QR holds only a link — no name, number or photo.
12 ready ID card designs for students and staff
Start from a design. Make it yours.
Seven designs for students and five for staff, from classic to board-formal. Clone one, change anything, publish.
Clone and change
Move, restyle or hide any element. Long names shrink to fit the card.
Draft, published, archived
Only published designs print. Last session's design carries over to the new one.
A design is a file
Export a design — with or without its images — and import it into another school.
The life of a school ID card, from design to session end
A card that knows when it's done.
Every card is tracked from the day it's printed — collected, lost, blocked, reissued — and stops being valid when the session ends.
- Jun 2026Draft
Design
Start from a ready design or a blank card. Any size, front and back.
- Jun 2026Published
Publish
Publish it, and it's ready to print — this session and the next.
- 2 Jul 20266-B · 42 created
Print the class
A class, all staff or chosen people. Parents are told on WhatsApp when it's ready.
- 4 Jul 2026Collected
Collected
Mark cards collected one by one or a whole class at once.
- 16 Oct 2026STU-202627-00431
Lost, then reissued
Block the lost card with a reason, then reissue a new number and QR. The old QR stops working.
- Today · 16 Oct
- 31 Mar 2027Valid till session end
Session ends
After the session, the QR reads expired. The new session prints new cards.
Hindi printing, Aadhaar-safe cards and blood groups for Indian schools
Made for Indian schools. And their ID cards.
The details Indian school ID cards carry, and the one they should never carry.
Print in Hindi
Pick हिंदी for a print run: names, class, address, route and dates print in Hindi where the translation is saved; labels like रक्त समूह are built in.
Aadhaar never prints
There's no Aadhaar field, designs that try are rejected, and 12-digit numbers are stripped — a card can't leak it.
Blood group on the card
A+, O− and the rest, straight from the student's record — written the way Indian ID cards write them.
Bus route, stop and seat
Transport details print from the child's bus assignment, so the bus staff know at a glance.
Valid till the session ends
Every card's validity runs to the end of the session. After that, its QR reads expired.
“If found” in Hindi too
The ready designs' backs carry “If found, please return to the school office” — and मिलने पर कृपया विद्यालय कार्यालय में जमा करें।
ID cards for the office, the principal, staff and parents
One card. Everyone's part done.
Each person sees what their role allows — nothing more.
Office
Designs the card, checks who's ready, prints the class, and blocks or reissues a lost card.
Principal
Sees, class by class, who has a card, who doesn't, and who hasn't collected theirs.
Staff on the app
Start a print run for a class, check readiness, scan a card to verify it and mark cards collected.
Parents
Told on WhatsApp when their child's card is ready to collect — in English or Hindi.
Ask Inkwelly AI about ID cards, in English or Hindi
Ask about ID cards. Get the list.
Ask in English, Hindi or Hinglish. Inkwelly AI reads your ID cards — who has one, who isn't ready, any card's status — and answers with names and numbers, or makes the Excel.
It answers. It also does the paperwork.
- Spot
Who isn't ready to print.
Before a print run, it checks the class — missing photos, missing names, and who already has a card.
- Reports
Excel or PDF, in seconds.
Ask for any list or summary and download it as a file.
- Cards
A child's card, in the chat.
Card number, status and validity — with a button to the card.
- Letters
A notice to parents, on your letterhead.
It drafts the notice. You check it, then it issues the PDF with a serial number.
- How-to
“How do I reissue a lost card?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask about ID cards right inside Claude or ChatGPT — with the same permissions.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. Inkwelly AI reads ID cards; designing and printing stay with your staff. Answers above are from a sample school.
ID cards connected to student, staff and transport records
Typed once. Printed right.
Every card reads the records the school already keeps — so a new phone number or bus stop is right on the next card without anyone retyping it.
ID card
One design, every holder's own details — with a QR anyone can verify.
Students
Photo, name, class and blood group come from the record.Staff Records
Staff cards print from the staff record.Transport
Bus route, stop and seat print on the card.Communications
Parents told on WhatsApp when a card is ready.Admissions
A child admitted today can get a card today.Academics
Classes and sections decide each print run.Roles & permissions
Who can design, print and block — set by role.AI Connect
Ask about ID cards in Claude or ChatGPT.School ID card software: questions schools ask.
School ID card software designs and prints student and staff ID cards from the school's own records. In Inkwelly you design the card once, photos and details fill in from each profile, every card gets a QR code anyone can scan to check it's genuine, and a whole class prints as one PDF or on A4 sheets.
Yes. Design your own card in the studio — text, fields, photo, images like your logo and the principal's signature, QR code, barcode and shapes, front and back — or start from one of the 12 ready designs and change anything.
The standard CR80 card (85.6 × 54 mm), CR79, a 70 mm square and a 102 × 76 mm wide badge, in portrait or landscape — or a custom size, with your own corner radius.
No. Every field on the card fills from the student's or staff member's profile, and photos come from the profile too. Update a profile and the next card prints the new details.
Before printing, the readiness check lists everyone missing a photo or a name. Add the photo in the child's profile and re-check. A design can also show a silhouette, initials or a blank box where a photo is missing.
Each card's QR holds only a link with a random token — no personal data. Scanning it with any phone opens a public page that says whether the card is genuine and still valid, with the holder's name, class, card number and valid-until date. It never shows the photo, date of birth or address.
Yes. Pick Hindi as the print language for a run: names, class, address, bus route and dates print in Hindi wherever the Hindi is saved, and labels like कक्षा and रक्त समूह are built in. Anything without a translation prints in English.
One print-ready PDF with every card at its exact size, front then back; a ZIP with one PDF per card; or A4 sheets of card fronts with crop marks — nine portrait or eight landscape CR80 cards to a page.
Yes. Pick a class (or a section), all staff, or specific people. The cards are made in the background and you download the file when it's done. Anyone who already has a valid card is skipped.
Yes. Staff cards have their own designs, with the department, employee ID, blood group and photo from the staff record. Print them for all staff at once or for chosen people.
Block the lost card with a reason, then reissue it: the new card gets a new number and QR, in the same print language. Scanning the old card's QR then shows it isn't valid any more.
Until the end of the session. After that, the card's QR reads expired, and the new session prints new cards.
Never. There's no Aadhaar field, a design that tries to add one is rejected, and any 12-digit number is stripped before printing.
Yes. Mark cards collected one by one or in bulk, and see for each class how many children are enrolled, how many have a card, how many don't, and how many have collected it.
Yes, in the Inkwelly staff app: start a print run for a class or all staff, check readiness, download the file, mark cards collected, block or reissue a card, and scan a card's QR to verify it. Designing the card is done on the web.
Yes. When a child's card is generated, the parents get a WhatsApp message in English or Hindi with the card number and how long it's valid, asking them to collect it from the school office.
Not today. Inkwelly makes printed cards with a verifiable QR; parents are told on WhatsApp when the card is ready to collect.
It can. Add a CODE128 or CODE39 barcode to any design — the ready designs carry one on the back with the card number.
Yes, on plans with Inkwelly AI. Ask “kitne bachchon ke card nahi bane?”, “who in 6-B isn't ready to print?” or whether a card number is valid, in English, Hindi or Hinglish. The AI reads ID cards; designing and printing stay with your staff.
Your data is stored in India, with daily database backups and role-based access on every screen. Every module exports to standard CSV, Excel or PDF — including a full financial year for your accountant — and if you leave, we extract everything for you in those same formats. The QR on a card carries no personal data, and the public verify page shows only the name, class, card number and validity.
ID Cards are in every plan, from Lite at ₹49 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your ID cards in Inkwelly.
A free 30-minute demo on the real product. Ask anything — we'll show it live.