Migrating from Entab to Inkwelly. ₹0, and we do the hard part.
Switching school systems mid-year sounds frightening, and it isn't when the incoming vendor owns the migration. Here's exactly how an Entab move runs.
- Go-live
- Next working day
- Price
- ₹49–₹199 per student per year
- Migration
- ₹0 — we do the extraction
- Pilot
- 90 days, pro-rata refund
- Cost of the move
- ₹0
Getting the data out
The best case is a full export, which most schools can obtain. Where that's slow or incomplete, we work from what the school can reach directly — module-by-module exports, report downloads, and the accounts system for the fee side.
In the worst case we rebuild from printed registers and PDF report cards. We've done it that way and it works. It costs time, not accuracy, and the time is ours.
What reliably needs cleaning
- Sibling records entered twice under slightly different parent names.
- Fee heads whose meaning drifted across sessions, so the same label bills different things in different years.
- Students marked active who left, which inflates enrolment and every percentage derived from it.
- Parent phone numbers that were current three years ago — the single biggest cause of a bad first week on WhatsApp.
- Transport assignments left over from a route that no longer runs.
How the move actually runs
Extraction first. We take everything we can get — students, parents, fee ledgers, marks, attendance, staff records, transport routes — through whatever route works, and that's our job rather than yours.
Then cleaning, which is the part that takes the time. Duplicate siblings entered twice, phone numbers that stopped working two years ago, students sitting in a class they left last April, fee heads that mean different things in different years. We do the work and come back to your office with a short list of judgement calls only they can make.
Then staging. The cleaned data goes into a school you can log into and check — real screens, your students, your numbers — before anything is live. You approve it, or you send it back.
Then you pick a date. Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there.
What happens to your history
Everything current comes across before go-live: enrolled students, their parents and contacts, outstanding balances, this year's marks and attendance, staff records.
Historical depth — old fee ledgers, marks from previous years, archived certificates, alumni records — is brought across on its own track afterwards. It doesn't hold up day one, and separating the two is why go-live can be quick without anything being lost.
Frequently asked
What if our current vendor won't help?
It slows us down; it doesn't stop us. We rebuild from whatever exists — spreadsheet exports, your accounts system, printed registers, PDF report cards, even photographs of ledger pages. It's a one-time effort and it's ours. Your data being awkward to get out is not a reason to stay.
Should we wait for the new session?
Most schools move at the start of a month, and a term boundary is tidiest for fee cycles — but there's nothing structural stopping a mid-session move, and waiting six months to escape something that's costing you time now is rarely the right trade. Your history comes across either way.
How much of our staff's time does this take?
The data work is ours. What we need is a few hours of your office's time spread across the cleaning stage — answering which duplicate is real, which phone number is current — and one full day for on-site training at go-live.
What does Inkwelly cost?
₹49–₹199 per student per year, flat at any school size — no enrolment slabs and no per-module upsell. A 500-student school on the middle plan is about ₹49,500 a year. Migration, training and setup are ₹0. The only external costs are WhatsApp message fees and your payment gateway's transaction charge, both billed at cost.
How quickly can we go live?
Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there. Bringing across years of historical records — old marks, past fee ledgers, archived certificates — runs on its own track afterwards and doesn't hold up day one.
Can we try it before committing?
90-day paid pilot on your real data. If it isn't working at day 90, pro-rata refund and your data back in standard formats. We don't offer a free trial on dummy data — it proves nothing to either of us. The pilot runs on your real students, your real fees.
Start your Entab migration
30-minute demo. We walk through the exact migration plan for your school. Dated go-live on the 1st of a chosen month.