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School Bus Tracking & Transport: Every bus. Every stop.

Parents watch the bus come on a live map and hear the moment their child is on board. The office runs routes, drivers, papers, diesel and bus fees from the same place.

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Mother in a mustard kurta at a bus stop, smiling at the school bus's live location on her phoneYour stop is nextWhatsApp · 7:15 amArriving in ~6 minLive bus · Inkwelly appAarav is on the busBoarded 07:22 · Munirka

What is a school transport management system?

One system for every school bus.

A school transport management system is school software that runs the school's buses — routes and stops, the vehicles and their papers, drivers and attendants, and which child rides which bus. Inkwelly also shares the bus's live location with parents, tells them when their stop is next and when their child is on board, and keeps bus fees in the same place.

Also called school bus tracking software, a school bus management system or transport ERP for schools.

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Route 4 · Morning pickupFri, 16 Oct · Green Valley Public School
  • BusBus 4 · DL 1PC 2041 · 40 seats
  • Driver & attendantRamesh Singh · Kamla Devi
  • Stops6 · Vasant Vihar onwards
  • Riders38, each with a stop and seat
  • Live locationOn the parents' map from 7:05 am
  • Parents toldBus started · stop next · on board

What Inkwelly Transport includes

  • Live bus location on a map in the parent's Inkwelly app, shared from the driver app
  • Parent alerts: bus started, your stop is next, bus arrived, boarded, dropped and absent
  • Stop-by-stop boarding on the driver app, working on a weak signal
  • “Not coming today” from parents, shown on the driver's list
  • A check for children still on board when a trip ends
  • Live fleet map and per-trip stop progress for the school
  • Stop library and routes with direction, shift and timings
  • Buses, drivers and attendants with papers and licence expiry
  • Student and staff bus seats; pickup and drop stops can differ
  • Bus fees by distance slab or by stop, with invoices, receipts, concessions, fines, late fees and refunds
  • Diesel log with pump bills, a daily odometer and km per litre for each bus
  • Parent requests: route or stop change, a break or withdrawal
  • Inkwelly AI: ask about buses, riders, papers and bus fees in English or Hindi

Updated

Why schools move the school bus from phone calls to an app

Calls. Groups. Receipt books. Or one live map.

Without a system, the bus is a morning of phone calls. In Inkwelly, parents can see it — and the office runs fees, papers and diesel from one place.

How most schools do it today

A route chart, a parents' group and a receipt book.

  • Parents ring the driver or the office to ask where the bus is
  • A parents' WhatsApp group fills up with “bus kahan hai?” every morning
  • Nobody at home knows whether the child actually got on
  • Bus fees on a receipt book and a separate Excel sheet
  • Insurance, fitness and PUC dates on a sticky note

With Inkwelly

The bus on the map. Parents told. The office in order.

  • Parents watch the bus on a live map in the Inkwelly app
  • A message when the bus starts, when their stop is next and when it arrives
  • The attendant taps each child on — parents hear the moment it's saved
  • Bus fees by distance or by stop, with invoices, receipts and dues in one place
  • Papers, licences and service dates listed before they lapse

School bus tracking app for parents

Where's the bus? On the map.

Parents open the Inkwelly app and see the bus move, the minutes to their stop and whether their child is on board. The phone in the bus shares the location — no GPS box to buy.

  1. 1The bus starts — the map goes live
  2. 2“You're next” before your stop
  3. 3On board — told at once

Sample route. Location is shared only while a trip runs, from the driver's or attendant's phone.

School bus attendance app for drivers and attendants

Tap a face. Parents know.

The bus reaches the stop, the attendant taps each child on and the bus moves on. Each family gets a WhatsApp the moment their child is marked — and a child whose parent said “not coming” is already greyed out.

  1. 1Reached the stop
  2. 2Tap each child on
  3. 3Parents told at once

Sample run. Messages go on the channels your school turns on — WhatsApp, SMS, email or the Inkwelly app.

Transport management for the school office: routes, fees, papers and fuel

The whole fleet. One screen.

Which routes ran on time, what the bus fees brought in, which papers are about to lapse and what each bus burns in diesel — the transport in-charge sees it all in one place.

Set up school bus routes, stops and riders

From a stop list to the first ride.

Stops first, then routes, the bus and crew, the riders and their fees. When you switch, we set it up with you.

  1. Wed, 14 Oct
    42 stops · pinned

    Stops added

    Each pickup point once, with its pin on the map and its distance from school. Every route reuses them.

    How it works — Stops added
  2. Wed, 14 Oct
    Route 4 · 6 stops

    Routes drawn

    Pickup, drop or both, with the shift, the timings and the stops in order.

  3. Thu, 15 Oct
    Bus 4 · Ramesh Singh

    Bus and crew

    Each route gets its bus, driver and attendant — staff records first, so their licence and papers stay with them.

    How it works — Bus and crew
  4. Thu, 15 Oct
    38 riders · Seat 14

    Riders seated

    Each child gets a pickup stop and a drop stop — they can differ — and a seat number.

  5. Fri, 16 Oct
    6–10 km · ₹1,800 a month

    Fees set

    Bus fees by distance slab or by stop, in installments, billed apart from school fees.

    How it works — Fees set
  6. Today · Fri 16 Oct
  7. Mon, 19 Oct
    Bus Started · 7:05 am

    First ride

    The driver taps Start in the app. Parents see the bus, and every stop runs live.

    How it works — First ride

RTO papers, Hindi alerts and UPI bus fees for Indian schools

Made for Indian schools. And their buses.

The papers, languages, payments and daily habits of an Indian school bus — already there.

  • RTO papers on watch

    RC, insurance, fitness, permit, PUC — each with its expiry date, shown before it lapses. Driving licences too.

  • Hindi for parents and drivers

    Bus messages go in English or Hindi, and the driver app switches to Hindi in one tap.

  • WhatsApp, the way parents read

    Bus started, stop next, on board, dropped — on WhatsApp, SMS, email or the app, in your school's name.

  • Bus fees in ₹, with UPI

    Distance slabs or per-stop fees, installments, concessions and late fees — invoices go with a UPI payment link.

  • Built for drivers, not clerks

    Big faces, two buttons per child, and it keeps working on a weak signal — marks sync when the phone is back online.

  • Diesel and the daily meter

    One meter reading before the first run and one after the last; each diesel fill with its pump bill, cash, UPI or pump credit.

School transport for parents, drivers, the transport in-charge and the accounts office

One bus. Everyone in the loop.

Each person sees what their role allows — nothing more.

  • Parents

    See the bus live, hear when their stop is next and when their child is on board or dropped. Mark a day off; ask for a stop change.

  • Driver & attendant

    One app for the run: start in one tap, tap each child on, see who's not coming, log diesel, the meter and a breakdown.

  • Transport in-charge

    Routes, stops, buses, crew and riders; every trip and every boarding; papers, service and fuel before they become problems.

  • Accounts office

    Bus fee slabs, invoices, receipts, concessions, fines and refunds — and dues for each child, apart from school fees.

Ask Inkwelly AI about buses, routes and bus fees, in English or Hindi

Ask about the buses. Get names and numbers.

Ask in English, Hindi or Hinglish. Inkwelly AI reads your transport — trips and stop progress, riders, papers, fuel and bus fees — and answers with names and numbers, or makes the Excel.

Try

It answers. It also does the paperwork.

  • Spot

    What's about to lapse.

    It lists papers, licences and services coming due — before a road check finds them.

  • Reports

    Excel or PDF, in seconds.

    Ask for any list or summary — riders by route, bus fee dues, diesel — and download it.

  • Cards

    A child's bus, in the chat.

    Route, stop, seat, bus attendance and dues — with a button to the full profile.

  • Letters

    A route notice, on your letterhead.

    It drafts the letter with the real route and times. You check it, then it issues the PDF with a serial number.

  • How-to

    “How do I make a new route?”

    Clear steps for any task, with a button to the right page.

  • Safe by design

    Your data. Your rules.

    You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI
  • AI Connect

    Also in Claude and ChatGPT.

    Ask about buses, riders and bus fees right inside Claude or ChatGPT — with the same permissions.

See everything Inkwelly AI can do

Inkwelly AI and AI Connect come with the Premium plan. Inkwelly AI reads transport records — it can't see the bus's live GPS; for that, open the live map. Answers above are from a sample school.

Transport connected to students, fees, staff and messages

One bus list. Everywhere it matters.

Riders come from the student record and the crew from staff records — and every run reaches parents, the fees screen and the school's books.

Today's runs

Every trip, stop and boarding — behind every alert, map and bus fee.

Students

Riders come from the student record; the profile shows their bus.

Communications

Bus alerts on WhatsApp, SMS, email and the app.

Student Fees

Bus fees sit beside school fees in the parent's app.

Money Book

Bus fee collections flow into the school's books.

Employees

Drivers and attendants are staff records first.

Attendance

Class attendance stays separate from bus boarding.

Roles

Trips, fees and the fleet each have their own permission.

AI Connect

Ask about buses and bus fees in Claude or ChatGPT.

School transport features

Every feature, explained.

Each part of Transport has its own page, with screens and steps.

Switching from route charts, Excel or another school ERP

Mid-session? Bring the buses too.

Send us your route charts, rider lists and bus fee chart. We set up the stops, routes, buses, crew and riders — you check them and pick the first ride.

Your route charts or current software

  1. Collect

    Your route charts, rider lists and bus fee chart — from Excel, paper or your current software's export.

    We do this

  2. Set up

    Stops with pins and distances, routes in order, buses and crew, each rider's stops and seat, and the fee structure.

    We do this

  3. Train the crew

    We walk each driver and attendant through the app — start a trip, tap children on, finish — before the first ride.

    We do this

  4. Pick a date

    Your transport in-charge checks every route, then you choose the first ride. It can be the next working day.

    You do this
  • ₹0

    To move

    ₹0 migration, ₹0 training, ₹0 setup. Data extraction from your current system — or from Excel if the vendor won't cooperate — is on us.

  • Next day

    Go-live

    Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there.

  • 90 days

    Pilot

    90-day paid pilot on your real data. If it isn't working at day 90, pro-rata refund and your data back in standard formats.

  • India

    Your data

    Your data is stored in India, with daily database backups and role-based access on every screen.

Compare Inkwelly with other school softwareHow switching worksSee pricing

School transport system: questions schools ask.

  • A school transport management system is school software that runs the school's buses — routes and stops, the vehicles and their papers, drivers and attendants, and which child rides which bus. Inkwelly also shares the bus's live location with parents, tells them when their stop is next and when their child is on board, and keeps bus fees in the same place.

  • The driver or attendant starts the trip in the Inkwelly driver app, and that phone shares the bus's location every few seconds while the trip runs. Parents see it on a map in the Inkwelly app, with the minutes and stops to theirs; the school sees every bus on its live map. Sharing stops when the trip ends.

  • No. The phone in the bus, with the Inkwelly driver app, is the tracker — the driver's or the attendant's. Location is shared only during a trip.

  • When the bus starts the run, when it reaches the stop before theirs (“you're next”), when it reaches their stop, and when their child is marked boarded, dropped or absent. A “few minutes away” alert can come in the app too. They go on the channels your school switches on — WhatsApp, SMS, email or the Inkwelly app — in English or Hindi.

  • On the driver app, stop by stop. The attendant taps Boarded or Absent beside each child's photo, or “All boarded here” for the whole stop. On a weak signal the marks are saved on the phone and sync when it's back online.

  • The parent marks it in the Inkwelly app — the whole day, pickup only or drop only. The driver's list shows “Parent: not coming today”, so nobody waits at the stop and no wrong alert goes home.

  • When the driver finishes a trip, the app checks for any child still marked on board. If there is one, it stops and asks; confirming the bus is empty anyway records a safety alert for the transport team.

  • Yes. The parent's live bus screen shows the driver's name and the bus number with a call button.

  • Yes. The driver app switches between English and Hindi in one tap, and parents get bus messages in English or Hindi.

  • By distance slab or by stop, in installments, with concessions, fines and late fees. Invoices go to parents with the PDF and a payment link, payments get receipts, and dues are tracked for each child — separate from school fees.

  • Yes, when your school has online payments set up: the invoice message carries a UPI payment link. Cash, cheque and UPI paid at the office are recorded too, with a receipt.

  • Yes. Each bus keeps its papers — RC, insurance, fitness, permit, PUC or any type you add — with expiry dates, and each driver's licence date sits with them. The Transport Command Center shows what has lapsed and what's due in the next 30, 60 and 90 days.

  • Yes. Drivers log each fill with the pump bill photo — cash, UPI or on the pump's credit — and note the meter before the first run and after the last. Inkwelly works out the kilometres and the km per litre for each bus.

  • Yes, from the app: a route or stop change, a short break or a withdrawal. The transport office approves or rejects it, and makes the change on the rider's record.

  • Yes. Teachers and staff get a route and stop like students do, and appear on the same rider lists.

  • Up to two — the morning pickup and the afternoon drop — each with its own boarding record. A child's pickup and drop stops can be different.

  • Yes, on plans with Inkwelly AI. Ask “Route 4 ki bus kahan tak pahunchi?”, “whose papers expire this month?” or “transport dues by class” in English, Hindi or Hinglish, and get names, numbers or an Excel. The AI reads transport records; for the live position it points you to the map.

  • Yes. Inkwelly works in English and Hindi, the driver app has Hindi, and parents get bus messages in English or Hindi.

  • Yes. Send us your route charts, rider lists and bus fee chart — from Excel, paper or your old software — and we set up the stops, routes, buses and riders at no cost. You check them, then pick the first ride.

  • Transport with live bus tracking comes with the Standard plan, at ₹99 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.

See your buses in Inkwelly.

A free 30-minute demo on the real product. Ask anything — we'll show it live.

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