School Accounts Software: Every rupee. One book.
Fees, bus fees, hostel, store and salaries reach the Money Book by themselves. The office adds the bills — a photo is enough — counts the cash box every evening, and your CA gets the whole year in one file.
EXP-2627-0148 savedSharma Stationers · ₹4,250Bill read by AIAmount, shop, date and headMilaan perfectCash Box · ₹0 difference
What is school accounts software?
Every rupee in. Every rupee out.
School accounts software keeps a school's own books: every rupee in and out of its cash box, bank and UPI accounts, with a numbered voucher for each. In Inkwelly's Money Book, fee, transport, hostel, store and salary money arrives by itself; the office records everything else, counts the cash box every evening and hands the CA the whole year in one file.
Also called a school cash book, a school income and expense register or school accounting software.
- Opening₹21,400
- Fee cash+₹1,12,400 · arrived by itself
- Vouchers+₹1,500 in · −₹6,060 out
- Expected₹1,29,240
- Counted₹1,29,240 · milaan perfect
- To the bank₹1,10,000 · slip printed
What Inkwelly Money Book includes
- Cash, bank and UPI accounts with opening balances and live balances
- Income, expense and transfer vouchers numbered per financial year
- AI bill scan that fills the amount, vendor, date, head and a note for a person to check
- Up to ten bill photos on each voucher
- Student fee, transport, hostel and store collections and paid salary runs, automatically
- Daily cash close (cash milaan) with a note-by-note count
- Bank deposit from the day close, with a printable deposit slip
- Day book (roznamcha) for any date
- Money Flow statement, with a passbook view for any account
- Voucher checking at one or two levels, with an amount threshold
- Void with a reason and a full edit history — nothing is deleted
- Monthly, category and project reports
- CA export: Excel workbook or Tally CSV
- Inkwelly AI: ask about the school's money in English or Hindi, and record vouchers after approval
Updated
Why schools move from a cash register and Excel to accounts software
Registers. Bills. Guesswork. Or one book.
On paper, the office copies fee totals by hand, hunts for bills and argues about the cash box. In the Money Book, the book keeps itself and the box is counted every evening.
How most school offices do it today
A cash register, a clip of bills and photos for the CA.
- The day's fee total is copied by hand from the fee report
- Bills live in a drawer, a file and three phones
- The cash box is counted when someone remembers — total only
- A wrong entry is overwritten or torn out
- The CA gets photos of register pages on WhatsApp
With Inkwelly
One book. Counted every evening. Ready for the CA.
- Fees, bus fees, hostel, store and salaries arrive by themselves
- Every bill is a numbered voucher with its photo attached
- The cash box is counted note by note against the book, every evening
- A mistake is voided with a reason; every edit keeps its history
- The CA gets the whole year in one Excel file
Record school expenses from a photo of the bill
Snap the bill. Skip the typing.
The clerk takes a photo on the Inkwelly staff app. AI reads the amount, the shop, the date and a likely head; the clerk checks it and saves. The voucher is numbered, the photo stays attached — and it's ready to print.
- 1Photograph the bill
- 2Check what AI read
- 3Save — it's EXP-2627-0148
Sample school. AI only fills the form — nothing is saved until a person taps Record.
Fee, transport, hostel and store collections and salaries in the school's books, automatically
Fees, bus fees, salaries. Already in the book.
Every payment recorded in Student Fees, Transport, Hostel or the School Store reaches the Money Book by itself — counted the way those modules count it — and each paid salary run goes out on its pay date. Nobody types them in again.
- 1Recorded in its own module
- 2In the Money Book by itself
- 3Nobody types it twice
Sample school. Each payment mode lands in the account you map it to — cash in the Cash Box, UPI and online in the bank.
Daily cash closing (cash milaan) for the school cash box
Count the cash box. Match the book.
Every evening the book says what should be in the box. The office counts the notes, ₹500 down to ₹10, and closes the day when it matches. A difference needs a written reason, the bank deposit is part of the close, and the slip prints.
- 1Count the notes
- 2Match the book
- 3Close — slip printed
Sample school. A day that's short or over closes only with a written reason — and the count is kept as that day's record.
Monthly income and expense reports, project costs and the CA export
Month-end in a click. The CA's file, ready.
Income and expense for every month of the financial year, where the money went head by head, what a project has cost so far — and the whole year for your CA, in Excel or as a Tally CSV.
money-book-2026-27.xlsxA school expense voucher, from the shop to the CA
One bill, from shop to CA.
Every step is on record — who saved it, who checked it, and the evening it was counted in.
- Fri, 9:40 am₹4,250 · cash
Bought at the shop
The office buys A4 paper, markers and chalk from Sharma Stationers and pays from the cash box.
- Fri, 11:05 amEXP-2627-0148
Snapped and saved
The clerk photographs the bill on the staff app, checks what AI read and saves. The photo stays on the voucher.
- Fri, 4:20 pmVerified · Mohd. Imran
Verified
With voucher checking on, the accountant verifies it against the photo. Nobody can verify their own voucher.
- Fri, 6:40 pmMilaan perfect
Counted in the milaan
It's part of what the book expects in the Cash Box, so the evening's count matches to the rupee.
- Today · Fri 16 Oct
- Apr 2027money-book-2026-27.xlsx
In the CA's file
At year-end it's a row in the CA export — and in the Tally CSV — with every other voucher of 2026-27.
Indian financial year, cash milaan and Hindi for Indian school accounts
Made for Indian schools. And their cash boxes.
The year, the notes and the habits an Indian school office already works with — already there.
April–March financial year
Vouchers are numbered per financial year — EXP-2627-0148 — and every report runs April to March, whatever your academic session.
₹500 to ₹10, note by note
The evening count asks for each note — ₹500, ₹200, ₹100, ₹50, ₹20, ₹10 — and the coins, and adds them up for you.
Roznamcha and cash milaan
The day book and the evening cash count, the way school offices already keep them — now on screen.
Cash, bank and UPI
Map each payment mode — cash, UPI, cheque, card, net banking — to the account where that money really lands.
Amount in words, in lakh
Printed vouchers and deposit slips spell the amount the Indian way: One Lakh Ten Thousand Rupees Only.
English and Hindi
Every Money Book screen works in English and Hindi, and the ready heads — बिजली और पानी, डीज़ल और ईंधन — come with Hindi names.
Money Book for the accounts clerk, the accountant, management and your CA
One book. Every role.
Each person sees and does what their role allows — fourteen separate permissions decide it.
Accounts clerk
Records bills in thirty seconds — or from a photo — and closes the cash box every evening with a printed deposit slip.
Accountant
Verifies vouchers, follows the day book and Money Flow, and downloads the year for the CA.
Principal & management
This month's surplus, every account's balance, the closing streak and what each project has cost — and a second sign-off on big vouchers.
Your CA
Gets the whole year in one Excel file, or as a Tally CSV — instead of photos of register pages.
Ask Inkwelly AI about the school's money, in English or Hindi
Ask about the money. Get the figures.
Ask in English, Hindi or Hinglish. Inkwelly AI reads the Money Book — the month, the cash box, any head, any payment — and answers with figures or a file. It can record a bill too, after you approve.
It answers. It also does the paperwork.
- Act
Record a bill by saying it.
It picks the head and the account, shows the voucher number it expects and warns if that day's cash is already closed. Nothing is recorded until you approve.
- Reports
Excel or PDF, in seconds.
Ask for any list or summary of the school's money and download it as a file.
- Cards
Any fee, traced in seconds.
Who paid, when, how much and by which mode — from the same statement your accountant sees.
- Letters
A donor's thank-you, on your letterhead.
It drafts the letter with the real amount and date. You check it, then it issues the PDF with a serial number.
- How-to
“How do I close today's cash?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every voucherFollows each person's roleEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask about the school's money right inside Claude or ChatGPT — with the same permissions.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. The AI records income and expense vouchers only after you approve; voiding, editing and closing a day stay on the Money Book screens. Answers above are from a sample school.
Money Book connected to student fees, transport, hostel, payroll and the rest of Inkwelly
Collected anywhere. Counted here.
The Money Book reads every module that takes or pays money — and keeps its photos, its permissions and its AI with the rest of Inkwelly.
Money Book
Every rupee in and out — fees, salaries and the office's own vouchers — in one set of books.
Student Fees
Fee collections arrive net of refunds, by payment mode.Transport
Bus-fee payments land in the account you map.Hostel
Hostel and mess fees arrive; a kept caution deposit isn't a refund.Payroll
Each paid salary run goes out on its pay date.Library
Library fines ride inside fees — counted once, never twice.Media
Bill photos and the CA's export files are kept here.Roles & Permissions
14 permissions: who records, checks, approves and closes the day.AI Connect
Ask about the school's money in Claude or ChatGPT.Switching from a cash register, Excel or another school ERP
Start any day. From today's balance.
There are no years of vouchers to retype. Each account starts from its balance on the day you choose, and fee, bus-fee, hostel and salary money flows in from Inkwelly from the first day.
Your accounts
Cash box, bank and UPI accounts, set up from your register or Excel.
We do thisYour heads
Your own income and expense heads — or the ready Indian set, with Hindi names.
We do thisMap the money
Each fee, transport, hostel and store payment mode to its account, and the payroll account.
We do thisOpening balances
Count the cash box and read the bank balance on the start date. Those figures open the book.
You do this
- ₹0
To move
₹0 migration, ₹0 training, ₹0 setup. Data extraction from your current system — or from Excel if the vendor won't cooperate — is on us.
- Next day
Go-live
Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there.
- 90 days
Pilot
90-day paid pilot on your real data. If it isn't working at day 90, pro-rata refund and your data back in standard formats.
- India
Your data
Your data is stored in India, with daily database backups and role-based access on every screen.
Compare Inkwelly with other school softwareHow switching worksSee pricing
School accounts software: questions schools ask.
School accounts software keeps a school's own books: every rupee in and out of its cash box, bank and UPI accounts, with a numbered voucher for each. In Inkwelly's Money Book, fee, transport, hostel, store and salary money arrives by itself; the office records everything else, counts the cash box every evening and hands the CA the whole year in one file.
No. Fees are billed and collected in Student Fees. The Money Book is the school's own book of every rupee: fee collections arrive in it by themselves, and the office records everything else — bills, donations, transfers. Entering a fee here again would count it twice.
Student fee payments net of refunds, transport fees, hostel and mess fees, school store sales and every paid salary run — each in the account you map its payment mode to. Library fines are already inside the fee money and are never added twice.
Pick Expense, type the amount, tap the head, pick the account and the party, and save — about thirty seconds. Today and yesterday are one tap, Save & new keeps going, and each voucher can carry up to ten bill photos.
Yes. Photograph the bill and AI fills in the total, the shop, the date, a likely head from your own list and a short note. Anything it isn't sure of is flagged, and nothing is saved until a person checks the form and saves it.
Every evening the Day Close screen shows what should be in each cash box — the opening balance, the fee cash that came in, cash paid out and transfers. The office counts the ₹500 to ₹10 notes and the coins, and closes the day when it matches.
The screen shows the shortage or excess to the rupee, and the day can only be closed with a written note explaining it. The count, the expected figure and the note are kept together as that day's record.
Yes. Choose the bank account and the amount, up to the cash just counted. It's recorded as a transfer from the cash box to the bank, and a cash deposit slip prints with the amount in words.
No. Nothing in the Money Book is deleted — a wrong voucher is voided with a reason and stays in the register. Every edit keeps who, when and the before-and-after values, and changing the amount, date or account needs its own permission and a reason.
Yes, if you switch it on. One level means a second person verifies each voucher; two levels adds an approval, and you can set an amount — say ₹10,000 — from which it's needed. Nobody can verify or approve their own voucher.
Each voucher is numbered when it's saved, in a series for its financial year — EXP-2627-0148 is the 148th expense voucher of 2026-27. Income and transfers have their own series, you can change the prefixes, and a number is never reused.
Yes. The Money Book runs on the Indian financial year, 1 April to 31 March, whatever your academic session. Voucher numbers, the monthly report and the CA export all follow it.
An Excel workbook for the financial year with three sheets — every voucher, a monthly summary and a category summary, with fees and salaries in the summaries — or a Tally CSV with Payment, Receipt and Contra vouchers.
No. The Money Book is the school's cash book and income and expense register, not double-entry accounting. It doesn't make ledgers or a balance sheet, file GST or work out TDS — those stay with your CA, who gets a clean export instead of a photographed register.
Not line by line. An online fee counts on the day the parent pays, while the payment gateway settles to the bank later, after its charges. The Money Book doesn't import bank statements, so bank reconciliation stays with your accountant.
Yes. Create a project — a new science block, the annual day — and tag vouchers to it as you record them. The project report shows what has been spent and received, head by head.
Yes, on the Inkwelly staff app for anyone whose role allows it: record vouchers with bill photos, scan a bill, close the day with the note count and the bank deposit, check vouchers, and see the day book, Money Flow and reports.
Yes. Every Money Book screen on the web works in English and Hindi, and the ready-made heads come with Hindi names. Printed vouchers write the amount in words in English, as cheques and vouchers usually do.
Yes, on the Premium plan. Ask “is mahine kitna aaya?”, “cash box me kitna hona chahiye?” or “how much on diesel this year?” in English, Hindi or Hinglish. It can also record an income or expense voucher — after showing you a preview and getting your approval.
The Money Book is part of the Premium plan, at ₹199 per student per year (GST extra), along with Payroll, Hostel, the School Store and Inkwelly AI. Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your Money Book in Inkwelly.
A free 30-minute demo on the real product — bring a month of your cash register and we'll close a day with you.