Poore school ki salary, ek click mein.
Saaf monthly pay period set kijiye, har teacher aur staff ki payroll ek saath chalaiye, aur jis din salary account mein pahunche, period ko lock kar dijiye. Audit ke liye taiyaar, kabhi bhi dobara chalane ke liye taiyaar — pehle mahine se hi India-compliant.
Aaj ke Indian schools mein salary kaise banti hai
Mahine ki 28 taarikh hai. Accountant ek Excel file kholti hai — Salary March 2026.xlsx — jo is academic year ki aathvi copy hai. Biometric machine se late marks haath se add kiye jaate hain. Loan EMI yaad karke kaate jaate hain. Principal aakhir mein ek tweak maangte hain — do senior teachers ke liye ₹2,000 ka loyalty bonus — aur accountant file ki ek aur copy banati hai, is baar Salary March 2026 v8 FINAL.xlsx.
Din ke ant mein bank file bhej di jaati hai. Do teachers ko galat amount milta hai. Ek teacher ka PF nahi katta kyunki naye sheet mein UAN missing tha. Accountant baad mein pakad leti hain, apni jeb se bhar deti hain peace ke liye, aur agle mahine ke liye ek arrears row add kar deti hain. Original mistake wali Excel file ab agle March ke Form 16 ke liye source of truth ban chuki hai.
Yeh kahani har Indian school mein dohrayi jaati hai — har board, har shehar, har mahine. Iss problem ki vajah carelessness nahi hai — spreadsheets ke paas process enforce karne ki taqat hi nahi hai. Inkwelly is pattern ko ek asli pay-period workflow se replace karta hai: period kholiye, run kijiye, lock kijiye, aur fir mat chhediye.
Inkwelly mein pay period kaise kaam karta hai
Inkwelly mein pay period ek calendar mahina hota hai — April 2026, May 2026, etc. — ek baar set kijiye, har academic year mein reuse hota hai. Har period ka clear start date, end date, working days count, attendance cut-off, aur ek hi status hota hai: open ya locked.
Period open hote hi accountant employees ko include ya exclude kar sakti hain, one-off allowances override kar sakti hain, arrears attach kar sakti hain, aur calculation ko jitni baar chahe re-run kar sakti hain. Period lock hote hi — usually salary credit hone ke din — Inkwelly har payslip, har TDS computation aur har PF/ESI line ko freeze kar deta hai. Edits band. Audit shuru.
Pay run is calculation ka actual act hai. Ek click har active employee ki salary calculate karta hai — unka structure, attendance, loan EMI schedule, investment declaration, arrears aur bonuses sab include hote hain. Run dobara chalane laayak hai — agar koi mistake dikhe, underlying data fix kijiye aur period ko phir chala dijiye. Locked snapshot hi TDS, EPF, ESI, payslips aur Form 16 ka aadhar hai. Pura overview Employee Payroll module par.
Ek pay period mein kya kya hota hai
- Period name, working days, attendance cut-off date aur disbursal date — financial year ke shuru mein ek baar set kijiye
- Har active teacher aur staff auto-included; long leave ya notice period par ho toh ek toggle se exclude kar dijiye
- Attendance se live link — late marks, leaves aur unpaid leave deductions Employee Attendance module se aate hain
- Iss mahine ke loan aur advance EMIs auto-deduct — payslip par clear ledger line
- Har employee ka TDS unke regime aur proof status par recompute — alag tax run ki zaroorat nahi
- Arrears, retro increments aur DA hikes period par attach — pichhle locked months toote nahi
- EPF, ESI aur Professional Tax line level par compute — ECR aur challans payslip ke saath rupee ke level par match
- Har employee ke liye payslip auto-generate — school letterhead, PF/ESI numbers, UAN aur IFSC details ke saath
- Ek-click bank advice file — NEFT, RTGS ya HDFC, ICICI, SBI, Axis aur cooperative bank formats
- Period-level audit log — kisne run banaya, kisne approve kiya, kisne lock kiya, har override timestamp ke saath
Open se locked tak — ek doopahar mein
Pay run dobara chala sakte hain
Inkwelly mein pay run one-shot button nahi hai. Accountant 26 ko April payroll preview ke liye chala sakti hain, dekh sakti hain ki teen teachers ke unpaid leave miss ho gaye, attendance fix kar sakti hain, aur 28 ko wahi period dobara chala sakti hain. Har re-run logged hota hai. Pichhle numbers kabhi nahi mitte — woh period ke andar versioned hote hain.
Yeh pehle teen mahine financial year ke sabse zaroori hai. Jab salary structure tune ho rahi hoti hai, jab nayi annexure upload ho rahi hoti hai, jab principal allowances adjust kar rahe hote hain — schools ko ek tool chahiye jo bole 'phir try kijiye', na ki 'nayi file banaiye'.
Locking hi audit anchor hai
Jab bank file jaati hai, period lock ho jaata hai. Lock ke baad working days, salary structure, loan EMI ya allowance — koi bhi cheez nahi badal sakti. Na accountant, na principal, na school admin. Locked mahine ko badalne ka ek hi tareeka hai — next open period par arrears entry banaiye.
Yahi ek niyam Inkwelly ke Form 16, TDS computation aur EPF ECR uploads ko trustworthy banata hai. Locked snapshot us mahine ke liye law ban jaata hai, aur poora compliance stack ussi se padhta hai.
Ek click ke andar kya hota hai
Jab accountant April 2026 ke liye 'Run Payroll' click karti hain, Inkwelly har active employee ke liye yeh sab seconds mein karta hai. Employee ka salary structure load — basic, HRA, conveyance, special allowance, employer PF, employer ESI, gratuity contribution. Period ki attendance fetch — present days payable ratio mein convert, unpaid leave deduct. Active loan aur advance EMI staff ledger se pull — apply. Iss mahine ka TDS declared regime aur projected annual income par compute — old regime mein 80C/80D/HRA exemptions, new regime mein standard deduction aur kam slab rates. EPF basic ka 12% (statutory cap par jab tak school above-ceiling opt na kare). ESI un employees ke liye jo gross threshold se neeche hain. Professional Tax har state ke slab ke hisaab se — Maharashtra, Karnataka, West Bengal sabke alag rules hain aur Inkwelly har ek ko jaanta hai.
Result — har employee ka payslip, school level par bank advice file, har employee ki TDS line jo Form 24Q mein flow hoti hai, aur har employee ki EPF aur ESI line jo agle ECR upload aur challan generation mein flow hoti hai. Yeh sab ek baar lock par compute hota hai, aur dobara tabhi compute hota hai jab accountant period unlock kare.
Period status kya control karta hai
- Open: kuch bhi edit, jitni baar chahe run, koi payslip final nahi
- Run hua par locked nahi: payslips sirf admin ke liye, employees ko nahi dikhte — principal review ke liye perfect
- Locked: payslips employees ko employee portal par dikhne lagte hain, bank file release, sab numbers freeze
- Locked + disbursed: bank confirmation ke baad mark; ledger har employee ke saath paid status dikhata hai
- Reopened (rare, audit-tracked): post-lock critical mistake mile toh admin written reason ke saath reopen kar sakte hain — har reopen user, timestamp aur justification ke saath log mein
30 minute mein apne school ka pehla pay period dekhiye
Hum aapki real salary structure, real teachers aur sandbox attendance feed ke saath April 2026 set up karenge — aur kuch bhi decide karne se pehle ek end-to-end payroll chalayenge.
Real-world cases jo yeh fix karta hai
Bonus ki raat. Diwali bonus credit hone ki raat. Principal call karke aakhri minute mein har teaching staff ko ₹3,000 extra dene ko bolte hain. Excel mein yeh 45 minute ka kaam aur teen reconciliation errors. Inkwelly mein accountant open period par one-off allowance add karti hain, payroll re-run, naye totals ko purane se compare, lock, aur 5 minute ke andar bank file release.
Galat UAN. Naya teacher 12 taarikh ko join karta hai. UAN ke ek digit galat enter ho gaya. Inkwelly ka pay run usse exception flag karta hai — 'UAN format invalid' — silently galat PF data wala payslip nahi banata. Accountant employee profile mein UAN fix karti hain, re-run, lock. EPFO ek hafte baad ECR reject nahi karta.
Retro increment. May mein approved increments April se effective. Inkwelly ka pay-period model April unlock kiye bina yeh handle karta hai — retro arrears entry open May period par banté hain, April increment letter se link, aur arrears ka TDS automatically May ke tax run mein flow hota hai.
Audit visit. Regional CBSE compliance officer poochte hain ki ek specific teacher ko October 2025 mein kitna paid kiya gaya. Accountant October ka locked period kholti hain, locked payslip aur locked attendance export karti hain — dono timestamped, dono lock event se signed. Auditor 15 minute mein chala jaata hai.
Limits, safety aur fine print
Period calendar order mein hi banane padte hain — June ke pehle July nahi khol sakte. Yeh year-to-date totals ko galti se tootne se bachata hai jo TDS projection ko drive karte hain. Periods overlap nahi karte; agar mahina split kiya jaaye (jaise residential school ka mid-month payroll), woh ek hi period ke andar do pay-runs banti hain, do periods nahi. Ek single click pe maximum employees per pay run 5,000 hain — sabse bade CBSE schools se bhi zyada; backend mein Inkwelly 200 ke chunks mein batch karta hai. Locked periods sirf SUPER_ADMIN role written reason ke saath reopen kar sakte hain, aur har reopen user, time, IP, aur change set ke saath audit log mein capture hota hai. 'Silent edit' mode nahi hai. Salary data India mein, Mumbai servers par, full DPDP-Act compliance ke saath store hota hai. Last 35 days ke daily encrypted backups, aur seven years ke long-term snapshots Income Tax aur EPFO retention windows ke liye.
किस मॉड्यूल का हिस्सा
1 moduleअक्सर पूछे गए सवाल
7 सवालKya ek hi mahine ke liye payroll multiple baar chala sakte hain?
Haan. Jab tak period open hai, payroll jitni baar chahe chala sakte hain. Har run pichhle calculation ko replace karta hai — period 'draft' mein rehta hai jab tak aap lock nahi karte. Lock hote hi numbers freeze, aur badalne ka ek hi tareeka — next open period par arrears entry.
Mid-month join ya exit ho toh kya hota hai?
Inkwelly attendance days ke hisaab se salary auto-prorate karta hai. 14 taarikh ko join karne wale teacher ko, agar period 26 working days ka hai, structured salary ka 13/26 milta hai — PF, ESI aur TDS prorated amount par compute. Mid-month exits same tarah kaam karte hain aur seedha [full and final settlement](/features/loans-advances-full-final) flow mein jaate hain.
Teaching aur non-teaching staff ke liye alag periods chahiye?
Nahi. Ek period har active employee ko cover karta hai — teaching, non-teaching, transport, hostel, security, contractual. Salary structures per-employee hote hain, toh Class XII teacher aur security guard ek hi April 2026 run mein bilkul alag components, allowances aur statutory rules ke saath ho sakte hain.
Unpaid leaves aur late marks kaise deduct hote hain?
Unpaid leaves aur late-mark conversions Employee Attendance module se directly read hote hain — double entry nahi. School ek baar rule set karta hai (jaise '3 late marks = 1 din deduction' ya 'unpaid leave basic se proportional deduct'), aur Inkwelly har pay run par automatically apply karta hai.
Kya principal payslips ko bhejne se pehle review kar sakte hain?
Haan. Period run kijiye, locked mat kijiye — sirf admin aur principal roles draft payslips dekh sakte hain. Employees ko tab tak kuch nahi dikhta jab tak period locked nahi ho jaata. Inkwelly schools is exact flow ko follow karte hain — 26 ko accountant run, 27 ko principal review, 28 ko lock aur disburse.
Kya locked period reopen karne se already-filed TDS ya EPF returns affect honge?
Ho sakte hain. Isi liye reopen sirf SUPER_ADMIN role tak limited hai aur written reason mandatory hai. Agar underlying period TDS ya EPF return file hone ke baad badle, Inkwelly dependency highlight karta hai, correct revised return suggest karta hai, aur jab tak discrepancy reconcile na ho future periods lock kar deta hai.
Kya hamare bank ka file format already configured hai?
Inkwelly ke paas HDFC, ICICI, SBI, Axis, Kotak, IndusInd, Yes, RBL, IDFC FIRST aur major Indian cooperative banks ke pre-built advice templates hain. Agar aapka school regional bank use karta hai jo list mein nahi hai, hum onboarding ke dauran format add kar dete hain — aapki side se engineering ki zaroorat nahi.
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