School Media Management: Every file. One library.
Event photos from a teacher's phone, the report cards Inkwelly makes, the circulars your office types — in folders the whole school shares. Edit a photo in place, cut out a background for an ID card, and share an album to every student's app.
48 photos uploadedAnnual Day 2026 · from her phoneTake a photoStraight into the class folderDocuments tooPDFs and notes from her phone
What is a school media management system?
One library for every school file.
A school media management system is one shared library for a school's photos, videos and documents. In Inkwelly it's the school's own drive, in folders: teachers upload from their phones, every PDF Inkwelly makes is filed by itself, photos are edited in place, and any folder can be shared to every student's app as an album or a download.
Also called a school media library, school photo gallery, school file manager or school drive.
- Inside48 photos · 3 videos
- AddedThu 15 Oct · from the teacher app
- SharedGallery · every student's app
- Size612 MB of the school's 50 GB
- LinksPrivate · every view expires
- If deletedTrash first · one-click restore
What Inkwelly Media Centre includes
- One shared library of folders for the school's photos, videos and documents
- Upload from the teacher app — camera, phone gallery or documents
- Drag-and-drop upload in the portal, up to 50 MB a file
- Share any folder or file to every student's app — Gallery or Downloads
- Albums with a New this week rail in the student app
- Photo editor: crop to school sizes, rotate, adjust, filters, resize, compress
- AI background removal with Erase and Restore touch-up
- Backdrops for ID photos: white, ID blue, ID red and more
- Report cards, ID cards, TCs and letters filed by themselves
- Search by name across every folder, filtered by type
- Storage page: used and free space by file type, with the limit's history
- Trash with one-click restore and permanent delete
Updated
Why schools move event photos and files off WhatsApp and pen drives
Lost in WhatsApp. Or one library.
Photos scattered across phones and files saved on one office computer are hard to find and easy to lose. One library fixes both.
How most schools do it today
2.4 MBForwarded
2.4 MBSir, Annual Day ki baaki photos kab milengi?9:48 pmPhotos on phones. Files on one computer. Nothing easy to find.
- Event photos sit on a teacher's phone, or on a pen drive in someone's drawer
- Albums are forwarded into class WhatsApp groups, one photo at a time
- Report cards, TCs and receipts are saved on one office computer as final-final.pdf
- An ID photo with a classroom behind it goes back to the studio
- A folder deleted by mistake is gone for good
With Inkwelly
Annual Day 202648 photos · 3 videosGallerySyllabus 2026-2714 PDFs · Classes 1–10DownloadsmarksheetsHalf_Yearly_2026-27 · by classFiled by itselfTrashfee-circular-oct-2026.pdfRestoreOne library. Filed, shared and safe.
- Teachers upload from their phones, straight into the event's folder
- Share the folder once — it opens as an album in every student's app
- Every PDF Inkwelly makes is filed by itself, by exam, class or session
- Cut out the background in the photo editor and fill it with ID blue
- Deleted files wait in Trash until someone restores them
School photo gallery app for students and parents
From the stage. To every phone.
A teacher picks the Annual Day photos on her phone and they upload straight into the event's folder. Share the folder to Gallery, and it opens as an album in every student's Inkwelly app — at the top, under New this week.
- 1Upload from the phone
- 2Share to Gallery
- 3In every student's app
Sample school. Sharing needs the Manage permission — your principal decides who has it. A share reaches every student in the school.
Photo editor with background removal for school ID photos
Any photo. ID-card ready.
Crop to Student photo — passport size, 35 × 45 mm — and tap Remove background. A small copy goes to Inkwelly's AI to find the child, the edges are perfected on your device, and Backdrop fills ID blue. Save it as a copy, or replace the photo everywhere it's used.
- 1Crop to passport size
- 2Remove background
- 3Fill ID blue
- 4Save as a copy
Sample photo. The editor works on JPG, PNG, WebP and AVIF photos; removing a background usually takes a few seconds.
School file management: auto-filed documents, search, storage and trash
Every PDF Inkwelly makes. Filed by itself.
Report cards, ID cards, TCs, letters and fee receipts land in their own folders the moment they're made — by exam, class or session. Search finds any file by name, Storage shows what's used, and Trash gives back what was deleted.
Event photo albums, from upload to every student's phone
One Annual Day, stage to Gallery.
The photos go up the same evening, the album reaches every student's app, and anything added later joins it by itself.
- Thu 15 Oct, 6:10 pm48 photos · Annual Day 2026
Uploaded from her phone
The class teacher picks the photos in the Inkwelly app; they upload straight into the event's folder.
How it works — Uploaded from her phone - Thu, 6:14 pmAlbum · every student
Shared to Gallery
One tap on the folder's Share to Gallery. Nothing is forwarded, and nothing lands in anyone's WhatsApp.
- Thu, 9:00 pm3 videos · same album
Videos join the album
The office adds the dance videos to the same folder from a computer. A shared folder shares everything inside it — no second share.
- Fri 16 Oct, 7:05 amOpened in the app
New this week
Families find the album at the top of Gallery. Photos open full screen and swipe; videos download to the phone.
- Today · Fri 16 Oct
- From Fri 23 OctAlbums
Still in Gallery
After seven days it leaves New this week and stays under Albums — until the school stops sharing it.
Passport-size photos, ID backdrops and Indian school sizes, built in
Made for Indian schools. And their photos.
The photo sizes, backgrounds and file limits an Indian school office works with every day.
Passport and ID sizes
Student photo 35 × 45 mm, ID card photo 25 × 30 mm, staff photo 30 × 40 mm and signature 60 × 20 mm — pick one and the crop is set, at 300 DPI.
ID blue, ID red, white
Cut out the background and fill it with the colours ID cards and admit cards ask for — in one tap.
Fits the size limit
Compress a photo to a target size — 50 KB, 100 KB, 200 KB — for the upload limits on board and scholarship portals.
Stored in India
Files are kept on AWS in Mumbai. Nothing is public — every view uses a private link that expires.
Filed by session
ID cards, letters and certificates sort themselves into 2026-27 folders, the way a school office keeps its files.
English and Hindi
The photo editor and the file picker have Hindi screens, so office staff can work in the language they prefer.
Media management for teachers, the office, the principal and students
One library. Each person's part.
Viewing, uploading, managing, Trash and storage are separate permissions — each person gets what their role allows.
Teachers
Upload photos and documents from the Inkwelly app or the portal, and attach library files to homework on the portal.
School office
Keeps the folders tidy, fixes photos in the editor, cuts out ID-photo backgrounds and finds any file by name.
Principal
Shares albums and study material with students, sees the storage used and restores anything from Trash.
Students and families
Open Gallery for event albums and Downloads for the syllabus and notes, in the Inkwelly app.
Media library connected to student records, exams, ID cards and notices
Every module's files, in one place.
Other modules pick their photos and attachments from the library, and the documents they make are filed back into it.
The school library
One set of folders behind every photo, attachment and PDF in Inkwelly.
Student Records
Student photos and documents come from the library; TCs are filed in it.Staff Records
Staff photos, certificates and documents are picked from it.Exams & Report Cards
Report cards and admit cards are filed by exam and class.ID Cards
Issued cards are filed by session and class.Communications
Notices, stories and banners pick their pictures here.Homework
Worksheets and photos are attached from the library.Money Book
Bill photos for an entry are picked from the library.Admissions & CRM
Offer letters are filed by application.Media Centre features
Every part of the library, explained.
Each part of Media Centre has its own page, with screens and steps.
Folders and uploads
Folders inside folders, drag-and-drop upload, and many files moved or deleted at once.Read morePhoto editor
Crop to school sizes, rotate, adjust, resize and compress — without leaving Inkwelly.Read moreSearch
Find any file or folder by name, then narrow it to images, videos, documents or audio.Read moreTrash and restore
Deleted files and folders wait in Trash; bring them back in one click.Read moreMy Files
A private space for each teacher's and student's own files.Read more
School media management: questions schools ask.
A school media management system is one shared library for a school's photos, videos and documents. In Inkwelly it's the school's own drive, in folders: teachers upload from their phones, every PDF Inkwelly makes is filed by itself, photos are edited in place, and any folder can be shared to every student's app as an album or a download.
Photos, videos, PDFs, Word, Excel and PowerPoint files, audio and zip archives, in folders inside folders. Each upload can be up to 50 MB.
Yes. In the Inkwelly app a teacher can take a photo, choose many from the phone's gallery or pick documents, and they upload straight into the folder she's in. On a computer, drag files onto the portal.
Share the folder to Gallery. It shows as an album in every student's Inkwelly app, under New this week for the first seven days. Photos open full screen and swipe; videos and other files download to the phone.
Not yet. A share reaches every student in the school, so keep files meant for one class out of shared folders for now.
Gallery shows photos and videos as albums. Downloads is a list of study material — syllabus, notes, charts — for students to open and save. The same folder can be in both, and either share can be removed at any time; the files stay in the library.
Not by Media Centre. The album appears in the app under New this week, but no message goes out. Send a notice from Communications if you want families to know.
Yes. In the photo editor, Cut out removes the background: a small copy of the photo goes to Inkwelly's AI to find the person, and the edges are perfected on your device. Erase and Restore brushes fix anything it missed, and Backdrop adds white, ID blue or any colour.
No. It runs on Inkwelly's own server and keeps nothing. Only the finished photo is saved, when you press Save.
Crop to school sizes such as passport, ID card, staff photo, signature and A4; rotate and flip; adjust brightness, contrast, saturation and sharpness; apply filters; resize; and compress to a target size such as 50 KB.
You choose. Save as copy keeps the original. Replace original updates the photo everywhere it's used — and if it's used in more than one place, Inkwelly shows you where before replacing it.
In the library, filed by themselves: report cards by exam and class, admit cards by session and class, ID cards and letters by session, and transfer certificates by TC number.
Search by name across every folder, then narrow to files or folders and a type such as images or documents, sorted by name, date or size. Recent shows what was just added.
It goes to Trash first — a folder goes with everything inside it. It can be restored in one click; only Delete Forever removes it for good.
Each school has its own storage limit. The Storage page shows what's used and what's free, a breakdown by file type and the history of the limit, and the limit can be raised as your library grows.
Files are stored on AWS in Mumbai, India. Nothing is public: every view uses a private link that expires, and each person sees only what their role allows.
Whoever your roles allow. Viewing, uploading, managing (moving, sharing and deleting), Trash and storage are separate permissions. Teachers can view and upload by default; sharing and deleting are for the roles you choose.
Yes. Each teacher and student has a private My Files space, separate from the school library. It counts towards the school's storage.
The photo editor and the file picker have Hindi screens. The Media Center pages and the student app's Gallery are in English for now.
Media Centre comes with every plan, from Lite at ₹49 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your school's library in Inkwelly.
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