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School Communication App: Every parent. One tap.

Send a notice to the whole school on WhatsApp from your school's own number — with SMS, email and the Inkwelly app alongside. Fee receipts, absent alerts and results go out by themselves, and you can see who read them.

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School principal in a navy blazer smiling at his phone after sending a notice to every parentPTM notice sent1,212 students · 9:30 am1,021 readOn WhatsApp by 10:15Holiday noticeScheduled · Mon 9:00 am

What is a school communication system?

Every message. One place.

A school communication system is software that sends a school's messages — notices, fee receipts, absent alerts and results — to parents, students and staff on WhatsApp, SMS, email and app notifications. Inkwelly sends them from your school's own WhatsApp number, in English or Hindi, and keeps a record of every message: delivered, read or failed.

Also called a school messaging app, parent communication app, WhatsApp for schools or school SMS software.

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PTM noticeFri, 16 Oct · Sent by Rakesh Kumar, Principal
  • Sent toParents · whole school · 1,212
  • ChannelsWhatsApp + the Inkwelly app
  • FromThe school's own WhatsApp number
  • LanguageEnglish or Hindi, per family
  • Read1,021 on WhatsApp
  • Opted out9 · their STOP respected

What Inkwelly Communications includes

  • Bulk Send to parents, students or staff: whole school, classes, sections, grades or hand-picked
  • WhatsApp from the school's own WhatsApp Business number
  • SMS through MSG91 or Fast2SMS with DLT templates
  • Email and app notifications built in
  • Over 150 automatic messages from attendance, fees, exams, homework, transport, admissions and more
  • Each automatic message switched on or off per channel
  • English and Hindi versions of every ready-made message
  • Delivered, read and failed status for every message, with resend for failed WhatsApps
  • Parents' replies and STOP opt-outs in one inbox
  • Notice board with scheduling, attachments and read tracking
  • Quiet hours, a monthly budget and usage by channel
  • Inkwelly AI: ask about messages in English or Hindi

Updated

Why schools move from WhatsApp groups and SMS panels to one system

Groups. Panels. Paper. Or one send.

Today a notice goes out three ways and nobody knows who got it. In Inkwelly it's one send — with a record of every parent it reached.

How most schools do it today

Class groups on teachers' phones. An SMS panel. Paper slips.

  • The same notice pasted into every class WhatsApp group, one by one
  • Parents' numbers saved on teachers' own phones
  • SMS bought as credits on a separate panel
  • Fee receipts and absent calls done by hand, when someone has time
  • No way to know who actually got the message

With Inkwelly

One send. Every parent. Proof it reached.

  • One send reaches the whole school, a class or a few families
  • Sent from the school's own WhatsApp number, with the school's name
  • WhatsApp, SMS, email and the app, from one screen
  • Receipts, absent alerts and results go out by themselves
  • Delivered, read or failed — for every parent, with the time

Send a circular to all parents on WhatsApp

Write once. Reach every parent.

Pick who it's for, fill in the notice, choose WhatsApp and the app, and press Send now. Then watch it reach families — delivered, read or failed — on one screen.

  1. 1Pick who it's for
  2. 2Fill in the notice
  3. 3Choose the channels
  4. 4Send — and watch it land

Sample school. WhatsApp and SMS go with a pre-approved template; a message you type yourself goes on the app and email.

Automatic WhatsApp alerts to parents from every module

Set it once. It runs all day.

Switch an event on once — bus near the stop, fee paid, homework set, results out — and the family hears the moment it happens, in English or Hindi.

Message language

Sample day. Each school picks its own events and channels; each parent's language comes from their profile or the school's default.

Message delivery report for every parent: delivered, read or failed

Did it reach? Now you know.

Search any child or staff member and see every message that went to them — what they saw, and when it was delivered and read. Replies, templates and the month's spend sit in the same place.

Schedule a school notice and track it to the last parent

One notice, start to finish.

Write it the afternoon before, schedule it for the morning, and follow it until the last parent has read it — or opted out.

  1. Thu, 4:10 pm
    1,212 students

    Written

    Parents, whole school, the Bulk announcement template, WhatsApp and the app.

    How it works — Written
  2. Thu, 4:12 pm
    Fri, 9:30 am

    Scheduled

    Schedule for later picks the time. It can be cancelled until it goes out.

  3. Fri, 9:30 am
    2,089 queued

    Sent

    WhatsApp from the school's own number, plus a free app alert. Parents who sent STOP are left out.

    How it works — Sent
  4. Fri, by 10:15 am
    1,021 read

    Read

    Delivered, read and failed fill in on the broadcast's page as WhatsApp reports back.

    How it works — Read
  5. Fri, all day
    2 to handle

    Replies

    Parents' replies land in one inbox. The office marks each one handled once it's taken care of.

    How it works — Replies
  6. Today · Fri 16 Oct
  7. Sat, 24 Oct
    Meeting

    PTM day

    Parents come with the notice on their phone — no paper slip to collect.

WhatsApp, DLT SMS and Hindi messages for Indian schools

Made for Indian schools. And Indian phones.

The channels, rules and languages Indian families live with — already there.

  • Your own WhatsApp number

    Connect your school's WhatsApp Business number. Parents see your school's name, not a teacher's personal phone.

  • SMS the DLT way

    SMS through MSG91 or Fast2SMS with your DLT sender and approved template IDs.

  • English and Hindi

    Every ready-made message has English and Hindi versions. Each parent gets their language, or the school's default.

  • Quiet hours

    No routine messages at night. Set the hours; messages wait until morning, or are dropped — your choice.

  • STOP means stop

    A parent who replies STOP stops getting automated messages until they send START, with an auto-reply in English or Hindi.

  • Costs in rupees, upfront

    An estimated cost before every bulk send, the month's spend by channel, and a monthly budget to keep an eye on.

Communications for the principal, the office, staff and parents

Right message. Right person.

Each person sees what their role allows — nothing more.

  • Principal

    Sends a notice to the whole school, a class or a few families — and sees by 10 am how many have read it.

  • Office

    Checks any family's messages in seconds, handles replies and STOP, and resends failed WhatsApps.

  • Teachers & staff

    Get staff notices, check-in reminders and their own updates on WhatsApp or the app.

  • Parents

    Get notices, receipts and alerts on WhatsApp, SMS, email or the app, in English or Hindi. STOP works any time.

Ask Inkwelly AI about your school's messages, in English or Hindi

Ask what went out. Get the proof.

Ask in English, Hindi or Hinglish. Inkwelly AI reads your message log, broadcasts, replies and spend — and answers with numbers, names or an Excel. Sending stays with your staff.

Try

It answers. It also does the digging.

  • Spot

    Who didn't get it.

    It finds the families a notice didn't reach and says why — so the office can call, or fix the number.

  • Reports

    Excel or PDF, in seconds.

    Ask for any list or summary and download it as a file.

  • Cards

    A family's messages, in the chat.

    Today's messages and how each one landed — with a button to the full log.

  • Letters

    A circular, on your letterhead.

    It drafts the circular with the real details. You check it, then it issues the PDF with a serial number.

  • How-to

    “How do I send a WhatsApp circular?”

    Clear steps for any task, with a button to the right page.

  • Safe by design

    Your data. Your rules.

    You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI
  • AI Connect

    Also in Claude and ChatGPT.

    Ask about your school's messages right inside Claude or ChatGPT — with the same permissions.

See everything Inkwelly AI can do

Inkwelly AI and AI Connect come with the Premium plan. Inkwelly AI reads your messages; sending stays with your staff. Answers above are from a sample school.

Communications connected to fees, attendance, exams, transport and more

Every module. One voice.

Phone numbers come from the student record, and every module with news for a family sends it through here — on the channels you choose.

Communications

One log of every message the school sends — and every reply that comes back.

Students

Each family's mobile number and email come from the student record.

Attendance

Absent, late and leave alerts the moment attendance is saved.

Student Fees

Payment receipts with the PDF, payment links and due reminders.

Exams

Results out, marksheets and admit cards.

Homework

New homework, with the subject and the due date.

Transport

Bus started, near the stop, child boarded and dropped.

Admissions

Enquiry received, visit booked and offer made, to new families.

Staff Attendance

Check-in reminders and attendance alerts for staff.

School communication features

Every feature, explained.

Each part of Communications has its own page, with screens and steps.

Switching from WhatsApp groups, an SMS panel or another school ERP

Moving from groups? Bring the numbers.

Start on any day of the session. We bring every family's mobile number in with the student records, and connect your WhatsApp and SMS accounts with you.

Your current software, Excel or SMS panel

  1. Extract

    Students and their families' mobile numbers and emails, from your current software or Excel.

    We do this

  2. Check

    Every number is checked before import. Brothers and sisters on one number still get one message per send.

    We do this

  3. Connect

    Your WhatsApp Business number and your SMS provider's DLT details are connected and verified.

    We do this with you

  4. Pick a date

    You approve and choose the day. Go-live can be the next working day.

    You do this
  • ₹0

    To move

    ₹0 migration, ₹0 training, ₹0 setup. Data extraction from your current system — or from Excel if the vendor won't cooperate — is on us.

  • Next day

    Go-live

    Go-live can be the next working day. You pick the date; we don't need months of parallel running to get there.

  • 90 days

    Pilot

    90-day paid pilot on your real data. If it isn't working at day 90, pro-rata refund and your data back in standard formats.

  • India

    Your data

    Your data is stored in India, with daily database backups and role-based access on every screen.

Compare Inkwelly with other school softwareHow switching worksSee pricing

School communication app: questions schools ask.

  • A school communication system is software that sends a school's messages — notices, fee receipts, absent alerts and results — to parents, students and staff on WhatsApp, SMS, email and app notifications. Inkwelly sends them from your school's own WhatsApp number, in English or Hindi, and keeps a record of every message: delivered, read or failed.

  • Yes. You connect your school's WhatsApp Business number, and notices, receipts and alerts go from it. Until it's connected, everyday alerts like fee receipts and absent notes can go from Inkwelly's WhatsApp number, still signed with your school's name; bulk notices and your own wording need your own number.

  • Open Bulk Send, pick Parents and the whole school — or classes, sections, grades or a few families — choose a pre-approved template and fill in your notice, tick WhatsApp (and SMS, email or the app if you like), check the estimate and press Send now, or schedule it.

  • Yes, for the app and email: type a title and a message and send. WhatsApp and SMS only allow pre-approved templates — that's Meta's rule and India's DLT rule — so for those you pick a template and fill in its details.

  • Yes. Every message shows queued, sent, delivered, read or failed, with the times. WhatsApp reports when a message is read; SMS and email report delivery; app alerts show as sent.

  • The message log says why — for example, the number isn't on WhatsApp. Failed WhatsApp messages can be resent from the same screen, one at a time or all together, whenever resending can actually help.

  • Over 150 ready-made messages across the modules — absent and late alerts, fee receipts with the PDF, payment links and reminders, results, homework, bus alerts, admissions and staff reminders. You switch each one on or off, channel by channel.

  • Yes. Customize any template for your school, per channel and language. New WhatsApp wording goes to Meta for approval from the template's page; for SMS you paste the approved DLT template ID.

  • Yes. Every ready-made message has English and Hindi versions. Each parent gets their own language, or the school's default — and if a Hindi WhatsApp copy is still waiting for Meta's approval, the English one goes instead, so no parent is left out.

  • Yes. Connect MSG91 or Fast2SMS with your DLT sender, then paste each approved DLT template ID. SMS goes out only with an approved template.

  • No. WhatsApp, SMS and email work without it. Parents who use the app also get free app alerts and the school's notice board.

  • Yes. Replies to your WhatsApp messages land in the Inbound inbox, where the office marks each one handled. A parent who sends STOP stops getting automated messages until they send START.

  • Yes. Set quiet hours, and routine messages wait until morning — or are dropped, if you prefer. Login codes still go through.

  • No. Brothers and sisters on one family number get one WhatsApp or SMS per notice, not one per child.

  • Meta and your SMS provider charge per message at their rates, and we add nothing on top. Email and app alerts are free. Bulk Send shows an estimated cost before you send, and Usage shows the month's real spend by channel.

  • Yes. Pick Schedule for later and a date and time. You can cancel it until it goes out.

  • Yes. Notices & Circulars posts rich-text notices with attachments, priority and pin-to-top to the app's notice board, with an optional app or email alert — and shows who has read each one.

  • Yes, on plans with Inkwelly AI. Ask “PTM wala message sab ko mila?”, “how much have we spent on WhatsApp?” or “Aarav ke ghar kya messages gaye?” in English, Hindi or Hinglish. It reads the message log; sending stays with your staff.

  • Yes. We bring every family's mobile number in with the student records at no cost, and connect your WhatsApp number and DLT SMS account with you.

  • Communications is in every plan, from Lite at ₹49 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup. WhatsApp and SMS charges are paid at cost.

See your messages in Inkwelly.

A free 30-minute demo on the real product. Ask anything — we'll show it live.

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