How to read the Fee Collection Center dashboard in Inkwelly
For principals, finance committees and head clerks who open the fee dashboard each morning. By the end you will know what every tile means, which number to act on first, and how Inkwelly turns the day's collections into a board-ready picture.
Open Inkwelly → Student Fee to land on the Fee Collection Center. Read it top to bottom in three glances: the four hero KPIs tell you where the session stands, the Money Flow Waterfall shows how gross fee became collected money, and the lower tiles point to today's actions — cheques to chase, refunds nearing SLA, RTE claims pending, and the audit trail of every change. A full glance takes under two minutes.
The Fee Collection Center is the one page a principal opens on the first of every month for the finance-committee briefing. CBSE-affiliated schools must publish an annual fee chart approved by the school management committee and reconcile collections session-wise, and tax audits under Section 44AB require the same picture in a different format. Inkwelly stitches every invoice, receipt, cheque, discount, waiver and RTE claim in the session into one screen so the principal does not stitch them by hand from four registers.
1. Open the Fee Collection Center
Open Inkwelly → Student Fee from the left sidebar. The dashboard loads under OVERVIEW. The current academic session shows in the session switcher at the top right; change it to view a previous year's collections. Below the header, the search box accepts a student name, admission number or roll number — type two characters and Inkwelly opens fee profiles and student matches in a side panel. With the search box empty, the full tile grid is visible.
2. Read the four hero KPIs
The top row holds the four numbers a principal must know by heart. Total collected sits on the left with a 30-day sparkline, so the trend shows alongside the figure. Outstanding sits next with small aging bars and the count of students still owing. Collection efficiency follows — the percentage of net payable already collected, with a benchmark line for where the session should be by today. Reconciliation readiness sits on the right as a score out of 100; a score above 85 means the session is audit-ready, below 60 means the office still has unreconciled payments to clear.
3. Trace the money on the Money Flow Waterfall
The waterfall to the left answers one question — where did the fee actually go. The bars read Gross, then minus Discount, minus Scholarship, minus Waiver, arriving at Net payable; the right side splits that into Collected and Outstanding. To the right of the waterfall, the Today · Live panel shows today's payment count, today's amount collected, and any cheque events recorded today (deposited, cleared, bounced). Together the two tiles separate the long story of the session from what just happened this morning.
4. Check the cheque pipeline
The Cheque Pipeline tile reads as a funnel from Received to Deposited to Under Clearing to Cleared, with separate counts for Bounced and Returned. Three secondary numbers tell the story behind the funnel — bounce rate (the share of cheques that came back), redeposit success (how many bounced cheques eventually cleared), and PDC window (post-dated cheques due in the next thirty days). A bounced cheque is money already counted as paid that has to be reversed, so this tile is the early-warning signal for the office to phone the parent the same day.
5. Use the leaderboard and refunds queue together
The Collector leaderboard ranks who recorded the most receipts this month, names a Champion of the month, and shows the average receipt and share of total. Beside it, the Refunds queue tile shows total requested, pending and completed, plus a success rate, average processing days, and an SLA alerts list for refunds approaching or past their promised turnaround. A school that processes parent refunds within seven days holds parents to the next session — the SLA list keeps that promise visible.
6. Review concessions, fines, scholarships and RTE
Four tiles cover everything that reduces or recovers fee on policy grounds. Concessions & waivers totals foregone revenue split into Discounts, Scholarships and Waivers, with an approval queue if any are still pending principal sign-off. Fines & late fees totals Applied, Collected, Waived and Outstanding, with a Top fined students list for follow-up. Scholarship budget impact shows budget used per donor and the recipient slots filled. RTE claim tracker shows RTE students, the amount outstanding from the government, lifetime submitted versus lifetime disbursed, and the oldest pending claim. The four tiles are the policy ledger that auditors and the school management committee ask for.
7. End on the audit trail and pending actions
Scroll to the bottom for the Recent activity feed — every fee event in the session with who did it and when, kept for the retention window the audit team needs. To the left of it, Pending actions surfaces approvals waiting on the principal: discount requests, waiver requests, scholarship awards under review. Alerts collects everything urgent in one place — overdue invoices, unreconciled payments, stale cheques. The Aging Cliff above the audit trail breaks outstanding into 0–30, 31–60, 61–90 and 90+ day buckets, which is where reminders should be aimed first. Close the dashboard with these three sections and you have closed the day.
Once the dashboard is clean, two follow-up tasks usually appear. Use late fee rules to set the rule that drives every overdue charge, and use bulk invoice generation for the next quarter so the Aging Cliff stays shallow. Build the fee chart it all rests on with the fee structure guide. For the trust committee briefing, pair the dashboard with refund policy and scholarship donors so foregone revenue is accounted for line by line.
See Inkwelly Student Fees in action
Book a twenty-minute walkthrough — the team will open the dashboard on your own data, show you which tile to act on first, and set up a daily ten-minute review your office can run on its own.
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7 सवालHow do principals read the Inkwelly fee dashboard each morning?
Read it top to bottom in three glances. The four hero KPIs — Total collected, Outstanding, Collection efficiency and Reconciliation readiness — set the session picture. The Money Flow Waterfall and Today · Live panel show how gross fee turned into collected money and what just happened this morning. The lower tiles point to today's actions: cheques stuck under clearing, refunds nearing SLA, pending approvals, and the audit trail. A full glance takes under two minutes.
What does Collection efficiency mean on the Inkwelly fee dashboard?
Collection efficiency is the percentage of net payable fee already collected for the session. Inkwelly compares it against a session-progress benchmark — the percentage of the session that has elapsed by today — so the principal can see if collection is keeping pace. A school that has moved through 50% of the session should typically be near 50% collected; sitting at 35% means the office needs to step up reminders for the 31–60 day aging bucket.
What does Reconciliation readiness mean and how is the score calculated?
Reconciliation readiness is a 0–100 score that tells the office how audit-ready the session's collections are. It rises with the share of payments that have been matched against bank statements and falls when stale unreconciled items pile up. Above 85 is ready, 60 to 85 is close to ready and below 60 means the office should clear unreconciled payments before any monthly close or board briefing.
Dashboard kaise padhe Inkwelly me?
Inkwelly → Student Fee kholiye. Upar ki char hero KPIs dekhiye — Total collected, Outstanding, Collection efficiency aur Reconciliation readiness. Phir Money Flow Waterfall dekhiye jo Gross se Net payable tak ka sara hisab dikhata hai. Aaj ki collection Today Live tile me hoti hai. Niche Cheque pipeline, Refunds queue, RTE tracker aur Recent activity tile dikhayi denge. Roz subah do minute me poora session ka picture mil jata hai.
Collection efficiency kya hota hai aur kitna hona chahiye?
Collection efficiency yeh batati hai ki session ke net payable fee me se kitna percent collect ho chuka hai. Inkwelly iske saath session ka progress benchmark bhi dikhata hai — yaani aaj ki tareekh tak session ka kitna hissa beet chuka hai. Agar session ka 50% beet chuka hai par collection 35% par hai, to office ko 31-60 din wali aging bucket me reminders bhejne ki zaroorat hai. Acche schools session ke saath bilkul barabar chalte hain.
Why does the Cheque pipeline tile show Bounce rate and Redeposit success?
A bounced cheque is fee already counted as paid that has to be reversed, so the office must catch it the day the bank returns it. Bounce rate shows the share of cheques returned across the session, and redeposit success shows how many bounced cheques eventually cleared after a second deposit. A high bounce rate combined with low redeposit success means the office should ask repeat-bouncer parents to switch to UPI or card.
Where does the dashboard get the Recent activity feed from?
Inkwelly records an entry in the audit trail every time a fee event happens — invoice generated, payment recorded, receipt cancelled, discount approved, scholarship awarded, RTE claim submitted, refund disbursed. Each entry stores who did it, when, and what changed. The Recent activity tile shows the latest entries on the dashboard and the full log is retained for the audit window an Indian school must keep on file.
आपको ये भी पसंद आ सकता है
3 लेखस्रोत व संदर्भ
- CBSE Affiliation Bye-Laws — Chapter VII (Fee Structure and accounts) · देखा गया 19 May 2026
CBSE bye-laws require affiliated schools to maintain a published fee structure and reconcile session-wise collections through accounts approved by the school management committee.
- Income Tax Act, 1961 — Section 44AB (Tax audit thresholds for educational institutions) · देखा गया 19 May 2026
Section 44AB requires educational institutions above the prescribed turnover threshold to undergo a statutory audit, which is built on reconciled receipts and a complete audit trail of every fee transaction.
- Ministry of Education — UDISE+ Data Capture Format (School Finance section) · देखा गया 19 May 2026
The UDISE+ annual return asks each school for fee heads, amounts collected and outstanding by class — the same picture Inkwelly stitches into the Fee Collection Center for daily use.
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