How to award and approve a scholarship for a student in Inkwelly

1. Open the student's fee profile

Open Inkwelly → Student Fee → Fee Profiles. Search by admission number, roll number, or student name. Click the row to open the profile. The student's full fee picture loads — Overview, Fee Structure, Invoices, Payments, Receipts, Refunds, Cheques, Discounts, Scholarships — across the top of the detail page. The right column already shows Base fee, Late fee, Net payable, Paid, and Outstanding so you know the current liability before you award anything.

2. Click the Scholarships tab

Click the Scholarships tab in the row of tabs at the top of the profile. Inkwelly shows the list of scholarships already awarded to this student, with status pills — Applied, Under Review, Approved, Active, Suspended, Revoked. The summary strip on the card header reports Active scholarships and Total Awarded for the session. A blue Award Scholarship button sits on the top right of the card.

3. Press Award Scholarship and pick the scholarship

Click Award Scholarship. The dialog opens. From the Scholarship dropdown pick the master that matches your committee decision — for example Merit Scholarship (MERIT_ACADEMIC, 7 percent of all fee heads). Inkwelly lists only the active scholarships configured for the session. Leave the Awarded Amount field empty if you want Inkwelly to calculate it from the coverage rule, or type a fixed amount when the committee has approved a non-standard figure. Set the Applied Date to the date on the award letter; the default is today.

4. Add a remark and save the award

Fill the Remarks field with the reason that survives in the audit trail — board rank, merit percentage, RTE clause, donor letter number. Optionally set a Next Review Date six or twelve months out so the office knows when to recheck attendance or grade conditions. Click Award. Inkwelly creates the record with status Applied and shows the row in the table — Scholarship name, type, calculated amount (e.g. ₹371 if Net Payable was ₹5,300 and coverage is 7 percent), applied date, and the Applied pill.

5. Approve the scholarship

Find the row in the table. On the right of the row, a green tick button appears whenever the status is Applied or Under Review. Click the tick. The Approve Scholarship dialog opens showing the scholarship name, the current calculated amount, and the type pill. Optionally override the amount or paste the principal's approval remark, then click Approve. Inkwelly flips the status to Approved, stamps the approver and timestamp, and pushes the amount into the fee profile's scholarship total. The right-column fee breakdown now shows the scholarship subtracted from Net Payable on the next recalculation.

6. Confirm the scholarship is applied to the fee breakdown

Go back to the profile Overview. The right-side fee breakdown card now lists the scholarship line under the deductions block, the Net Payable figure drops by the awarded amount, and the Scholarships tile in the Overview row shows the running total for this student. Open the next pending invoice — the Collect dialog and the parent-facing receipt automatically reflect the reduced amount, and the trust ledger captures the scholarship as a non-cash settlement. To revoke later (graduation, eligibility loss, donor pullback), open the same Scholarships tab and click the red revoke button on the Approved row; Inkwelly asks for a reason and reverses the amount cleanly with a full audit trail.