Digital Student Diary: Written today. Signed tonight.
Teachers write a note about a child — praise or a concern — on the Inkwelly app. Parents read it at home and sign with one tap. The school sees who has opened and signed what.
Sent to the familyAarav · Helped a classmateRewritten, warmWith Inkwelly AIVoice note0:24 · attached
What is a digital student diary?
The school diary, now on the phone.
A digital student diary is school software where teachers write notes about a child — appreciation, a concern or information — and parents read and sign them on their phone instead of in a paper diary. In Inkwelly, the school sees who has opened and signed each note, and parents can reply once.
Also called a school diary app, e-diary, student remarks app or parent–teacher diary.
- Today's noteHelped a classmate
- Signed7:42 PM · by Mother
- Reply“Thank you, ma'am!”
- This term9 appreciation · 3 attention
- Term promiseKept 6 of 7 weeks
- PTM briefOne page, as PDF
What Inkwelly Student Diary includes
- Diary notes about one child: appreciation, needs attention or information
- 43 ready categories in English and Hindi, each with a ready sentence; add your own
- Write for one child or up to 100 at once, each child getting their own note
- Photos, clips, voice notes and documents on a note
- AI rewrite in five tones in the teacher app
- Family or staff-only notes, with optional head approval
- Parents sign in the app in one tap and can reply once
- Opened and signed, with the time, for every note
- Unsigned, needs attention, nothing written and improving lists, with reminders
- One-page PTM brief per child or class, as a PDF
- Term promise with weekly kept or missed ticks the family sees
- Insights: class × week heat map and each teacher's praise share
- Inkwelly AI: ask about the diary in English or Hindi
Updated
Why schools move from the paper school diary to an app
Unsigned diaries. Or signed tonight.
A paper diary goes home in a school bag — and the school never knows if anyone read it.
How most schools do it today
A note in a bag. A box left unsigned. No way to know.
- Notes written in a paper diary that may never reach home
- No way to know if a parent has read it — the box stays blank
- Praise rarely gets written; there's no time
- Parent-teacher meetings start from memory
- The quiet child goes the whole term with nothing written
With Inkwelly
Aarav SharmaHelped a classmate“Thank you, ma'am! We're proud of him.”7:42 PM
Kabir MehtaBooks not brought8:05 PM
Tanvi KulkarniExcellent answer in class6:58 PMOpened and signed, with the time — for every note.
Written in seconds. Opened and signed, with the time.
- A note in seconds: pick the child, pick what happened, send
- The school sees opened and signed, with the time
- 43 ready categories make praise as quick as a concern
- A one-page brief per child for every parent-teacher meeting
- A list of children nobody has written about yet
Write a diary note on the teacher app; parents sign it at home
Written at school. Signed at home.
Pick the child and what happened — the ready sentence fills in. Polish it with AI, add a voice note, send. That evening the family reads it and signs with one tap.
Inkwellynow- 1Pick the child and what happened
- 2Polish it — add a voice note
- 3Signed at home, with a reply
Sample class. The diary alert is an app notification; WhatsApp, SMS and email can be switched on too — none of them carry the note itself.
See which parents haven't signed — and which children nobody has written about
Who hasn't signed. Who nobody noticed.
The class teacher's four lists, each a job for today: needs attention, unsigned, nothing written and improving. Reminding the unsigned families is one tap.
The class teacher's morning list: children whose concerns are piling up.
Families who haven't signed. One reminder now — at most one more, 48 hours later.
The quiet children. Nothing written all term, and not because all is well.
Fewer concerns and more appreciation than last month. Worth a word home.
A child's diary through the term: notes, a promise and the parent-teacher meeting
One child. One term, one story.
Aarav's diary from July to October — praise, a concern, a promise and the meeting it led to.
- 8 JulExcellent answer in class
First note
The term's first note is praise. His mother signs it that evening.
- 18 AugBooks not brought
A concern
Said plainly, with the ready sentence. Opened that night, signed the next morning.
- 22 AugMaths book every Thursday
Promise agreed
At the parent-teacher meeting, one small promise for the term.
- Sep – OctKept 6 of 7
Weeks kept
Each Thursday the teacher ticks it. One missed week, then back on track.
- 16 OctSigned · 7:42 PM
Helped a classmate
Praise for helping Kabir with fractions — with a voice note, and a reply from home.
- Today · 16 Oct
- NovBrief ready as PDF
Next meeting
Every note of the term on one page, with what was signed.
Parent-teacher meeting brief, term promise and diary insights
Ready for the parent-teacher meeting.
Every note of the term on one page, a promise the family can watch, and a picture of every class.
- PTM brief
One page per child, ready for the meeting.
Every note shared with the family this term, whether it was acknowledged, and lines for what you agree — for one child or the whole class, as a PDF.
- Term promise
A promise the family can watch.
Agree one small thing at the meeting. Each week the teacher ticks it kept or missed — and the family sees every tick in the app.
- Insights
Every class, at a glance.
A heat map of praise and concern, class by week — and each teacher's share of praise, shown once they've written ten notes.
The student diary for teachers, the principal, parents and students
One note. Everyone on the same page.
Each person sees what their role allows — nothing more.
Teachers
A note in seconds on the app — for one child or up to 100 at once — with a photo, a clip or a voice note.
Principal
Approve notes before they go home if you want, and see the class-by-week heat map and each teacher's balance.
Parents
Read every note in the app, sign with one tap, and reply once.
Students
See their own appreciation add up — and the promise they're keeping.
Private, fair and on the record
Kind to children. Fair to teachers.
A diary note is about a child. Inkwelly treats it that way.
The note never travels in a message
An alert says only “Appreciation for Aarav — Helped a classmate.” The note itself opens in the app.
Staff-only notes
For the record: the family never sees them and isn't told.
Head approval, if you want it
Turn it on and notes wait for the head before they go home. It's off by default.
Who may write about whom
Choose which staff can read and write notes for which classes.
Changes stay honest
A changed note shows “Edited” to the family. A withdrawn one stays, struck through, with the reason.
English and Hindi
All 43 categories and their ready sentences come in both. The family can switch the diary to Hindi in the app.
Ask Inkwelly AI about the student diary, in English or Hindi
Ask about the diary. Get the names.
Ask in English, Hindi or Hinglish. Inkwelly AI reads the diary — who hasn't signed, who nobody has written about, one child's term — and writes notes or a PTM brief once you approve.
It answers. It also writes the notes.
- Act
A note for a whole team, in one message.
It shows exactly what will go home. Nothing is sent until you tap Approve.
- Reports
A PTM brief, in seconds.
Ask for one child's brief or the whole class, as a PDF — or any list as Excel.
- Cards
A child's diary, in the chat.
This term's notes, what's signed and the promise — with a button to the full diary.
- Letters
An appreciation letter, on your letterhead.
It drafts the letter from the diary's real notes. You check it, then it issues the PDF with a serial number.
- How-to
“Where do I see a parent's reply?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask about the diary right inside Claude or ChatGPT — with the same permissions and approvals.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. Answers above are from a sample school.
The student diary, connected to students, staff and messages
One note. The whole school behind it.
Children, parents and classes come from the student record; who can write comes from roles; alerts go out through Communications.
The diary note
About one child, in a category, read and signed by the family.
Students
Every child, class and parent from the student record.Communications
Diary alerts by app — WhatsApp, SMS or email if you turn them on.Academics
Teachers write for the classes and batches they teach.Roles & access
Who can write, approve and read diary notes.Staff
Each note carries its teacher's name and subject.Homework
Set and checked in its own module; a missed one can still be a note.Attendance
Attendance marks late; a diary note can say why it matters.AI Connect
Ask about the diary in Claude or ChatGPT.Start the student diary in a day
Nothing to move. Start tomorrow.
There's no old data to bring over. Turn the diary on, and teachers can write the same day.
- 43
Categories, ready
Appreciation, concerns and information, each with a ready sentence in English and Hindi. Add, rename or reorder your own.
- 1 tap
For parents to sign
In the same Inkwelly app parents already use for attendance and fees.
- ₹0
Setup and training
₹0 migration, ₹0 training, ₹0 setup.
Student diary: questions schools ask.
A digital student diary is school software where teachers write notes about a child — appreciation, a concern or information — and parents read and sign them on their phone instead of in a paper diary. In Inkwelly, the school sees who has opened and signed each note, and parents can reply once.
On the Inkwelly app: pick the child, pick what happened from the categories, and the ready sentence fills in. Change the words, add a photo, a clip or a voice note, choose whether the family or only staff will see it, and send.
Yes. Pick up to 100 children at once — each child still gets their own note, so each family signs their own. Any photo or file is shared across the notes.
In the Inkwelly app, the parent opens the note and taps Sign this note. If your school turns it on, they choose who is signing — mother, father or guardian. They can add one reply of up to 280 characters.
Yes. Each note shows whether the family has opened it and when they signed it. The Unsigned list shows every family still to sign, with a reminder button — at most two reminders per note, 48 hours apart.
New notes reach families as an app notification by default. Your school can also switch on WhatsApp, SMS or email, in English or Hindi. No message ever contains the note itself — only “Appreciation for Aarav — Helped a classmate”. The note opens in the app. Schools can also turn off alerts for appreciation notes.
Yes. Choose Staff only and the note stays on the school's record. The family never sees it and isn't told.
Yes, if you want. Turn on approval and notes wait for the head before the family sees them. It's off by default, so notes go straight home.
The teacher who wrote it can edit it — the family then sees it marked “Edited”. A note can also be withdrawn: the family still sees it, struck through, with the school's reason, so the record stays honest.
Photos, short clips of up to 5 minutes, voice notes and documents — up to six per note.
A one-page PDF per child for the parent-teacher meeting: the term's counts, every note shared with the family, whether each was acknowledged, and lines for what was discussed and agreed. Make it for one child or the whole class.
One small thing agreed at the meeting — like “Bring the maths book every Thursday”. Each week the teacher marks it kept, missed or excused, and the family sees every week in the app.
The Nothing written list shows every child with no note in the period — usually the quiet ones. It sits beside Needs attention, Unsigned and Improving on the class teacher's Children screen.
It replaces the notes home and the parent's signature. Homework and circulars have their own modules in Inkwelly.
Yes. 43 categories come ready, in English and Hindi, each with a ready sentence. Add your own, rename them or change their order.
Yes, where your school has AI switched on. In the teacher app, Rewrite this note polishes the teacher's words in one of five tones — Warm, Plain, Formal, Encouraging or Concerned. The teacher reads it and sends it.
Yes, on plans with Inkwelly AI. Ask who hasn't signed, which children have no note this term, or for a child's diary, in English, Hindi or Hinglish. It can also write notes or remind families — showing you exactly what will go home first — and make the PTM brief.
Yes. Inkwelly works in English and Hindi, the 43 categories come in both, and families can read the diary in Hindi.
The Student Diary comes with the Standard plan, at ₹99 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See the diary in Inkwelly.
A free 30-minute demo on the real product. Ask anything — we'll show it live.