How to view a student's complete profile in Inkwelly

Step 1 — Open the student's profile

1. Open the student's profile. From the left menu, tap Students to land on the All Students list. In the search bar, type any part of the student's name, the full student ID (e.g. STD-001247), or the admission number (e.g. KSM/2026/0247). Inkwelly searches per-school, so results come back in well under a second even at 50,000 students. Tap the row to open the profile.

If you already have a link — say a class teacher pasted one in WhatsApp — open it directly. Inkwelly recognises a name, student ID, or admission number at the end of the link, so links keep working even when an older system used a different identifier.

Step 2 — Read the header card at the top

2. Read the header card at the top. Across the top of the profile sits a single panel with everything an office assistant or class teacher needs at a glance: a large photo, the student's full name, a status chip — Active, Suspended, or Graduated — and the eligibility chips next to it (RTE, CWSN, BPL) when they apply. Just below the chips sit the current class and roll number for the academic year you have selected at the top, and a small ring showing how much of the record is filled in. The pencil button edits identity fields without leaving the page. The three-dot menu on the right holds the heavier actions — Promote, Suspend, Delete — and only shows up for staff with permission to make those changes. If the student you opened is not enrolled in the year you have selected at the top — say a graduated student in this year's view — the header still shows their last-known class and roll, so you do not see a blank profile.

Step 3 — Open the Family tab

3. Open the Family tab. The little number next to the Family tab tells you how many parents and siblings are linked. Inside, each parent — father, mother, or guardian — gets a card with name, mobile, occupation, and a flag for the primary contact. Below that, a sibling list shows quick links to each sibling's profile. The Add parent button at the top opens a side panel for filling in a missing father, mother, or guardian — useful when a single-parent admission needs the second parent backfilled later. Family edits travel across siblings on their own, so updating a mother's mobile on one student updates it on every linked sibling without re-typing.

Step 4 — Open the Academic tab

4. Open the Academic tab. This tab is the academic backbone of the profile: current class and section, joining date, year-by-year promotion history, and the previous-school block (school name, board, last class passed, TC number). For schools entering marks in Inkwelly, the most recent term's marks summary appears right here, so a class teacher can answer a parent's question about progress without opening a separate exam screen. CBSE-affiliated schools must keep this admission-history record per CBSE Affiliation Bye-Laws Chapter VI Section 6.1; Inkwelly keeps it for the long term so an audit never lands on a blank row.

Step 5 — Open Addresses, Bank Details, and Documents

5. Open Addresses, Bank Details, and Documents. The Addresses tab holds permanent, current, and correspondence cards (with a small number badge for clarity). Postal code, city, state, and country sit on the same screen — the very same fields that auto-fill a Transfer Certificate or marksheet later. The Bank Details tab holds the account number, IFSC, and beneficiary name used for fee refunds and scholarship payouts. The Documents tab lists every uploaded file (Aadhaar card, birth certificate, previous-school TC, medical record) with preview, download, and version history. Inkwelly keeps every old version of a document in the background, so an Aadhaar overwritten by mistake can be brought back from the file's version drawer.

Step 6 — Use the three-dot menu when you need it

6. Use the three-dot menu when you need it. The three-dot menu in the top header carries the three actions a class teacher or admin reaches for after reviewing the profile: Promote (move the student to the next class), Suspend (mark the student as suspended, with a reason), and Delete (a soft-delete with a 30-day restore window). Each option appears only for staff who have permission for that action, and the menu itself hides when you do not have permission for any of the three. The seventh tab — Custom Fields — only shows up when your school has set up at least one custom field in Settings; if it is missing, that is the reason.