How to admit a single new student, a 90-second flow office assistants run every morning.

Step 1 — Open the New Admission screen

1. Open Students → New Admission. The form opens pre-selected to the academic session active in the top bar. The breadcrumb at the top confirms the session — verify it matches the year you're admitting for. Mid-session admissions stay on the current year; pre-admissions for next March's intake need the session switched first.

The form has four collapsible sections — Identity, Parent / Guardian, Academic, Fees — and tab order is keyboard-friendly so the office assistant can fill the entire form without touching the mouse. The active section's progress dot turns blue once its required fields are valid; the Save button stays disabled until all four are blue.

Step 2 — Capture the student's identity

2. Enter the child's first name, last name, date of birth, gender. The DOB field validates against the class's age band — if the child is too old or too young per the school's policy, Inkwelly shows a soft warning (not a blocker) so the office can confirm with the principal before saving. Upload the passport-size photo (JPG / PNG / WebP up to 5 MB) — the form auto-crops to 1:1 and stores it in the Media Center.

Optional but recommended at admission time: blood group, religion, mother tongue, nationality, Aadhaar / APAAR ID. For Hindi-medium or bilingual schools, name fields show two stacked inputs — English on top, Devanagari below; click the Sparkles icon to transliterate the English value automatically. Numerals always stay Latin (0–9) on report cards and ID cards regardless of language.

Step 3 — Add parent and guardian details

3. Enter the father's name and mobile, mother's name and mobile, optional guardian. Pick a primary contact — that's the WhatsApp / SMS endpoint for fee reminders, attendance alerts, and the parent-app login OTP. Choose the parent who actually answers their phone.

If the mobile already belongs to a parent of an existing student, a sibling-link banner appears with a one-click Link sibling action that reuses the existing parent record instead of creating a duplicate. Family-level data (address, occupation, emergency contact) carries over from the existing parent. Sibling discounts (configured in Student Fee) auto-apply to the new admission once the family link is confirmed in Step 6.

Step 4 — Assign class, section, and admission number

4. Pick the target class and section. Only classes active in the selected academic session show up in the dropdown. Roll number auto-suggests from the section's last-issued roll plus one; override if your school uses a non-sequential scheme.

The admission-number field offers two modes:

• Auto-generate (default) — pulls the next number from the school's admission-number sequence with the configured prefix and year format, for example KSM/2026/0247. The sequence increments inside a row-level lock, so two simultaneous admissions never collide on the same number.
• Manual entry — for schools that pre-assign numbers off a paper register. Inkwelly enforces uniqueness across the school's entire history; duplicate admission numbers are rejected with the conflicting student's name shown so the office can correct on the spot.

Step 5 — Set up the fee structure

5. Pick the fee structure that applies to this class. Typically a single Tuition + Annual + Activity bundle for primary classes, with optional Transport, Hostel, or Lab fees layered on for senior classes or board students. The form previews the year's total and the next instalment due date based on the school's fee calendar.

Tick RTE if this is a Right-to-Education quota admission — the structure applies the state's RTE concessions (typically tuition waiver plus books and uniform stipend) automatically, and the row also counts toward your school's mandatory 25% quota in the UDISE+ submission. For sibling discounts, the discount applies only after Save, since it requires the family link from Step 3 to be confirmed in the same transaction.

Step 6 — Save and verify

6. Click Save. In one transaction, Inkwelly creates the student profile, links the parent records, assigns the roll number, allocates the admission number, opens the fee profile with the chosen structure, and (if the primary parent's mobile is verified) sends a parent-app onboarding link via WhatsApp Business.

The student detail page opens with five quick-access tabs — Profile, Documents, Fees, Attendance, Transfers. Verify the admission number, photo, and class assignment match the application form. Print the admission slip from the action bar if your school hands one to the parent on the same day. The student is now on the class roster, visible in the Student Information module, and the parent app picks up the new login at the next sync.