School Calendar & Events: One calendar. To the minute.
Holidays, exams and events on one calendar, each for the right classes and staff. And for Annual Day, a minute-by-minute program that parents get the moment you publish.
Annual Day 2026Sat, 14 Nov · Main auditorium9 slots, 8:00 to 1:301 kept for staff onlyPublishedParents told · WhatsApp, app, email
What is a school calendar and event management system?
Every day of the year. Accounted for.
A school calendar and event management system is school software that keeps the whole year — holidays, exams, events and off days — on one calendar, each for the right classes and staff. Inkwelly also plans the big days minute by minute, sends the program to parents, and lets every holiday flow into attendance and payroll.
Also called a school academic calendar, school event planner or school calendar app.
- Holidays20 · 69 school days off
- Exam blocks5 · half-yearly from 1 Dec
- School eventsAnnual Day, Sports Week, 3 PTMs
- Weekly offSundays
- Day programsAnnual Day · 9 slots · published
- Working days244 students · 249 staff
What Inkwelly Events & Calendar includes
- One school calendar for holidays, exams, events and off days
- Entries for the whole school or chosen classes
- Holidays for students, staff, some classes, departments or single teachers
- Bulk Add — copy last year, holiday templates, by month or calendar painter — with a duplicate check
- 12-month calendar view, list and upcoming view
- Day programs: minute-by-minute plans for Annual Day, Sports Day, Independence Day and PTMs
- Private slots and staff notes parents never see
- Publish to the calendar and notify parents on WhatsApp, app push and email, with a reminder
- Program PDF for parents, in English and Hindi
- Events dashboard: session progress, heatmap, holiday and class impact, data-quality alerts
- Holidays stop student attendance and count in staff attendance and payroll
- Inkwelly AI: ask “kal chhutti hai?” in English or Hindi
Updated
Why schools move from printed holiday lists to a school calendar app
Circulars. Calls. Versions. Or one calendar.
On paper, the holiday list changes three times a year and every change means phone calls. In Inkwelly a date changes once, and everyone sees it.
How most schools do it today
A printed list. A busy parents' group. Programme v3.
- The holiday list is typed, printed and pinned up — then corrected by pen
- Parents ask the class WhatsApp group whether school is open tomorrow
- Annual Day's programme goes through version after version of a Word file
- Teachers who must come in on a student holiday are told by phone
- The year's working days are counted by hand on a calendar
With Inkwelly
One calendar. The right people. The day, planned.
- One calendar for the whole school: holidays, exams, events and off days
- Parents see the calendar for their child's class in the Inkwelly app
- The day's program is built slot by slot and sent to parents in one step
- A holiday can be for students, staff or only some classes — attendance follows it
- Working days, exam days and holidays are counted for you
Annual Day program planner with a minute-by-minute schedule
Annual Day. Minute by minute.
Lay out the day slot by slot — time, activity and who's in charge — and keep the crew's slots private. Publish, and parents get the program on WhatsApp, in the app and by email.
Inkwellynow- 1Lay out the day
- 2Publish — parents told
- 3Parents open the program
Sample program. Private slots and staff notes never reach parents. Messages go on the channels you pick — WhatsApp, app push and email.
Bulk add school holidays for the whole academic year
A whole year. In one sitting.
Copy last year's calendar, paint in new dates or pick from Indian holiday lists — then check it all in one review. Anything already on the calendar is flagged, not added twice.
- 1Copy last year
- 2Check the duplicates
- 3Save the whole year
Sample school. Templates hold national, festival and 10 state holiday lists — you check each date in the review before saving.
School holiday calendar for students, staff or some classes
One holiday. The right people.
Say who a holiday is for — the whole school, students only, or a few classes. Attendance, the teacher's day, the staff register and payroll follow it.
A holiday set up in the portal, and what it does that day. Diwali Break (Whole school): Class 6-B · teacher app — Holiday · Diwali Break; Class 10-A · teacher app — Holiday · Diwali Break; Teachers — Off — “School is closed for you today.”; Staff register and payroll — A holiday, not an absence; Parents in the app — On the calendar for every class.
Sample school. A holiday can also be for some departments or for single teachers.
Plan Annual Day from the school calendar to the stage
From a date in April to the big day.
The year goes on the calendar in April. In October the program is laid out and sent. On the day, everyone works from the same plan.
- Apr 202632 copied from 2025-26
The year is planned
Last year's calendar is copied forward, checked in one review and saved — holidays, exams, PTMs.
How it works — The year is planned - Mon, 12 OctDraft · 9 slots
Program drafted
The coordinator lays out Annual Day slot by slot. A draft stays off the calendar and away from parents.
- Fri, 16 Oct · 10:41 amParents notified
Published
It goes on the calendar, and parents get the program on WhatsApp, in the app and by email.
- Today · Fri 16 Oct
- Fri, 13 Nov · 6:00 pmReminder scheduled
Reminder
A second message goes out at the time picked when publishing.
- Sat, 14 Nov8:00 am – 1:30 pm
The big day
Everyone works from one program — times, venue and who's in charge of each slot.
Indian holiday lists, state holidays and Hindi programs
Made for Indian schools. And their festivals.
The festivals, state holidays and national days Indian schools plan around — already there.
Festival and state holiday lists
National days, Hindu, Muslim, Sikh and Jain festivals, and lists for 10 states — your state's first. You check the dates before saving.
Moon-sighting dates flagged
Eid and other moon-sighting holidays carry a warning to confirm the date against your state's notice.
15 August and 26 January
Program slots for flag hoisting, the anthem, speeches and cultural items — the shape of an Independence Day or Republic Day morning.
April to March
The calendar follows your session, with all its months on one screen and every entry in its colour.
Students off, teachers in
A holiday can be for students only, staff only, some classes, or some departments and teachers.
Programs in Hindi too
Write the program's title, venue and items in Hindi as well. The PDF carries both, and parents get the message in English or Hindi.
Events and calendar for the principal, office, teachers and parents
One calendar. Everyone on the same page.
Each person sees what their role allows — nothing more.
Principal
Sees the whole year on the events dashboard, signs off the calendar and publishes the big days' programs.
Office
Loads the year's holidays in one sitting, adds exams and PTMs, and moves a date in seconds.
Teachers
Their Today screen says when they're off, and the class register won't open on a student holiday.
Parents
See holidays, exams and events for their child's class in the app, and get each program on WhatsApp, the app and email.
Ask Inkwelly AI about the school calendar, in English or Hindi
Ask about the calendar. Get days and dates.
Ask in English, Hindi or Hinglish. Inkwelly AI reads your calendar — tomorrow, the session, working days, any program — and answers with dates, or makes the file.
It answers. It also does the paperwork.
- Act
Publish a program, after you approve.
It shows the date, the venue, how many slots parents will see and who gets the message. Nothing is sent until you tap Approve.
- Reports
Excel or PDF, in seconds.
Ask for any list or summary and download it as a file.
- Cards
A program, in the chat.
Date, venue, slots and status — with a button to the program.
- Letters
A holiday notice, on your letterhead.
It drafts the circular with the real dates. You check it, then it issues the PDF with a serial number.
- How-to
“How do I add the whole year's holidays?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every changeFollows each person's roleEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask “kal chhutti hai?” right inside Claude or ChatGPT — with the same permissions.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. Inkwelly AI can add events and exams and publish programs after you approve; holidays and off days are set by your staff. Answers above are from a sample school.
Events connected to attendance, payroll, exams and parent messages
Set once. Felt everywhere.
A date on the calendar reaches the teacher app, the staff register, payroll, the exam datesheet and parents' phones.
The school calendar
Every holiday, exam, event and program — read by the rest of Inkwelly.
Attendance
A student holiday stops marking, for the whole school or only its classes.Staff attendance
A staff holiday shows as Holiday in the register, not absent.Payroll
Working days for salary leave out each person's staff holidays.Exams
Exam blocks sit on the calendar; the datesheet flags a paper on a holiday.Communications
Programs reach parents on WhatsApp, app push and email.Academics
Entries are aimed at the classes you set up there.Transport
School-wide holidays show on the bus calendar in the parent app.Lesson plans
Lesson progress skips the days students are off.Events and calendar features
Every feature, explained.
Each part of Events & Calendar has its own page, with screens and steps.
School calendar and events: questions schools ask.
A school calendar and event management system is school software that keeps the whole year — holidays, exams, events and off days — on one calendar, each for the right classes and staff. Inkwelly also plans the big days minute by minute, sends the program to parents, and lets every holiday flow into attendance and payroll.
Four kinds of entry: holidays, events (sports day, PTM, a fest), exams and off days. Each has a title, its dates, and either the whole school or the classes it's for.
Yes. Pick the classes and only they are off: their teachers can't mark attendance that day, and only their parents see it in the app. Everyone else has a normal school day.
Yes. Students and staff are set separately. Leave “Also a holiday for staff” off and teachers come in as usual; turn it on for all staff, or only some departments or teachers.
Yes. On a student holiday the teacher app says attendance can't be marked, and the day doesn't count as a working day. A staff holiday shows as a holiday in the staff register and payroll, not an absence.
With Bulk Add: copy last year's calendar, pick from ready-made holiday lists, go month by month or paint dates on a year calendar. Everything goes into one review first, and anything already on the calendar is flagged so it isn't added twice.
Yes, as ready-made lists: national holidays, Hindu, Muslim, Sikh and Jain festivals, common school events, vacation blocks and lists for 10 states — your state's comes first. Moon-sighting dates carry a warning, and you check every date in the review before saving.
Yes. Copy last year moves every entry forward by 52 weeks, so each lands on the same weekday, and you can change the shift. Festivals that follow the moon need a quick check in the review.
A timed plan for a big day — Annual Day, Sports Day, Independence Day or a PTM. Add slots with a start and end time, the activity, its type and who's in charge, and drag them into order. A draft stays off the calendar and out of parents' sight until you publish.
Yes, when you publish with Notify parents on: a WhatsApp message with the program PDF, an app notification that opens the program, and an email with the full schedule. You pick the channels, can add a reminder, or publish silently. A message once sent can't be called back.
Yes. Hide a slot from parents — like the stage check before guests arrive — and add notes only staff see. The parents' program, the PDF and the email show only the public slots.
Yes. The program's title, venue, description and each activity can be written in Hindi as well as English. The program PDF shows both, and parents get the message in English or Hindi.
Yes. Parents and students see upcoming and past entries for the whole school and their child's class, what's next, and every published program with its PDF.
Session progress, the year as a heatmap, the mix of entry types, month by month, what's coming up, the exam schedule, how holidays fall for each class, and data-quality alerts — like an end date before a start date — with a calendar health score out of 100.
Sundays are weekly offs, and holidays and off days come off the rest — for students and staff separately, and only for the classes a holiday covers. Ask Inkwelly AI “is session me kitne working days?” and it counts them for you.
Exam blocks sit on the school calendar. Subject-wise datesheets are made in Examinations, and a paper set on a school holiday is flagged there.
Yes, on plans with Inkwelly AI. Ask “kal chhutti hai?”, “what's coming up this month?” or “Annual Day ka program dikhao”. It can add events and exams and publish a program after you approve; holidays and off days are set by your staff.
Most schools set up the year in one sitting with Bulk Add. ₹0 migration, ₹0 training, ₹0 setup. Data extraction from your current system — or from Excel if the vendor won't cooperate — is on us.
Yes. Inkwelly works in English and Hindi, and parents get their messages in English or Hindi.
Events & Calendar is in every plan, from Lite at ₹49 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your calendar in Inkwelly.
A free 30-minute demo on the real product. Ask anything — we'll show it live.