How to submit an RTE reimbursement claim to the government in Inkwelly

1. Open the prepared claim

Open Inkwelly → Student Fee from the left sidebar, then click RTE → Claims under the PROGRAMS section. The Claims page lists every reimbursement claim the school has prepared, with the claim number, period, student count, total amount and current status — Pending, Prepared, Submitted, Under Review, Approved, Partially Disbursed, Disbursed or Rejected. Click the claim row in Pending or Prepared status to open the detail page. The header carries the claim number, period and status pill, with Submit Claim, Edit and Delete buttons on the top right.

2. Review per-student amounts on the Items tab

The Items tab is selected by default. Each row shows the student name, admission number, class chip, the claim period, the per-student claim amount and a Verified column with a Pending or Verified pill. Cross-check every row against the school's fee ledger — the claim amount should equal Tuition plus any other reimbursable head for the claim period, less any fee already collected from the family. The footer of the table prints the total claim and the count of items so the office can match it to the summary card before signing. To trace the per-student amount back to its source, see [#ref:cmpcg48ql033dv535lsn21rn2].

3. Gather supporting papers for each child

For every student item, the office stacks three papers in the claim file before going back into Inkwelly to verify: the attendance register for the claim period (the state expects 75 percent attendance for the period to be reimbursable), the fees collected ledger entry showing the child paid nothing under RTE, and the RTE eligibility certificate the parent received from the BSA or block office at admission. These three papers are the photographic proof the District Education Office asks for during the audit; Inkwelly does not upload them, the school carries them in the physical claim file.

4. Verify each item with a click

Click the green tick icon in the Actions column on the first unverified row. Inkwelly opens the Verify Claim Item dialog with the student summary card on top — name, admission, class and claim amount. Type a short note in Verification Notes such as Attendance 88 percent, fees waived, RTE certificate UP-RTE-2024-0117 on file so the audit ledger records the cross-check. Click Verify. The row pill flips from Pending to a green Verified badge. Repeat for every item — a claim cannot be submitted with any item still in Pending.

5. Click Submit Claim on the top right

Once every item shows the green Verified pill, click Submit Claim on the top right of the claim header. Inkwelly opens the Submit Claim dialog showing the Claim Period, the Claim Number, Total Items, Claim Amount and a single text input — Submission Reference. The dialog also warns that once submitted, claim items can no longer be edited and the state office will review and approve the claim before any disbursement is recorded against it.

6. Paste the government tracking reference

File the printed claim summary and supporting papers at the state portal or the District Education Office. The portal returns an acknowledgment number — Uttar Pradesh issues a UP-RTE-YYYY-NNNN format, Madhya Pradesh and Maharashtra use file numbers like GOV/RTE/2024/1234. Paste that exact reference into the Submission Reference field — leaving it blank is allowed but the audit trail becomes harder to defend during the next quarterly review. Click Submit Claim. Inkwelly records the submitted date as today and pings a toast Claim submitted to government.

7. Confirm the Submitted status and timestamp

The claim header pill switches from Pending or Prepared to a blue Submitted badge. The summary card now shows the Submitted At date, the Submission Reference appears under the Overview tab in the About section, and the Items table action column changes to a view-only eye icon for every row. The Submit Claim button is replaced by an Edit button — the schema still allows minor header edits while the claim is Under Review with the state. The claim is now waiting for the District Education Office's response, which Inkwelly will reflect when the status moves to Approved and the disbursement can be recorded.