How to configure student admission settings in Inkwelly

1. Open the Students Settings page

In Inkwelly, click Students in the left menu, then click Settings. The page opens with three cards stacked top to bottom — School Code, Auto-Generation Settings, and Roll Number Auto-Assignment. The link is visible only to principal, registrar, or super-admin accounts; if a class teacher or clerk cannot see it, that is by design — ask the principal to open the page. The settings you change here apply to the school and academic session shown in the top bar, so check the session before you start.

2. Set your School Code

In the first card, type the short code your school uses on letterheads, ID cards, and UDISE filings — between 3 and 20 letters or digits. Inkwelly uppercases the value as you type, so writing dps turns into DPS automatically. Common patterns office staff recognise are DPS, KV01, DAV12. This is the value Inkwelly drops in wherever the SCHOOL chip appears in your formats below, so set it before you build the format.

3. Switch on Student ID Auto-Generation and pick a format

In the second card, switch Student ID Auto-Generation on. Inkwelly suggests sensible defaults — prefix STU, format PREFIX-YEAR-SEQ with a 4-digit running number — so your school's first ID looks like STU20260001. The chips below the format field — PREFIX, SCHOOL, YEAR, FY, SEQ, dash, slash — let you assemble the format your office already writes. For example, click SCHOOL, slash, YEAR, slash, SEQ to get DPS/2026/0001. The Preview tile next to the chips updates as you click, so you see the next ID before saving.

4. Set up the Admission Number format

Staying on the same card, switch Admission Number Auto-Generation on. Inkwelly suggests prefix ADM and format PREFIX-slash-FY-slash-SEQ with 4 digits, which prints as ADM/2026-27/0001. Use the FY chip if your admission register goes by financial year (April to March), and the YEAR chip if you record admissions by calendar year. Most schools running the April-March session pick FY because that matches what the principal signs off in the register. The Preview tile shows the next admission number live as you click chips.

5. Set the Roll Number starting count

Open the Roll Number Auto-Assignment card. The Starting Number field decides what roll number the first child in each class gets — the default is 1. Inkwelly then numbers the rest of the class one by one as students are admitted. Schools that reserve roll number 0 for the class teacher, or schools that begin Class XI at 101, should change this number before admitting the first student of the session. Children already on the roll keep their existing numbers — Inkwelly does not renumber them.

6. Check the Preview tile

Look at the Preview tile next to each format. It shows the exact ID and admission number Inkwelly will print on the next admission, using the values you just set. Confirm the school code, the year, and the running number all look right — for example DPS2026-0001 for the Student ID and ADM/2026-27/0001 for the admission number. If something looks off, click the wrong chip again to remove it and pick another. The preview is a read-only view of what the next admitted child will receive.

7. Click Save Settings

Click the Save Settings button at the bottom of the page. Inkwelly remembers your School Code, both Auto-Generation switches, both formats, both digit counts, and the roll number starting count, then shows the green toast Admission settings saved successfully. From the very next admission, Inkwelly prints IDs and admission numbers in the format you just chose. Children already in your school keep their original numbers — only the new admissions follow the new pattern.