How to create fee profiles for newly admitted students
This guide is for the school admission office and fee clerks who need to attach fees to a newly admitted student, a re-admitted student, or a mid-session intake batch. By the end you will have Inkwelly fee profiles created for every selected student with the right fee group, the correct enrollment date, and a Net Payable amount already calculated.
To create fee profiles for newly admitted students in Inkwelly: open Student Fee → Fee Profiles, click Create Profiles on the top right, filter the student picker by class or admission date, tick every student who needs a profile, pick the matching Fee Group plus the enrollment date in the form below, and click Create. Inkwelly skips students who already have a profile, attaches the fee structure linked to that group, and shows the new profiles in the list with Net Payable already calculated.
Most Indian schools admit the bulk of their session intake between February and April, then take a steady trickle of mid-session admissions through the year. CBSE-affiliated schools register an average of 8 to 12 percent of class strength as fresh admissions every session (CBSE 2024 affiliation returns); for a 1,200-student school that is roughly 110 new profiles to create at session start. Inkwelly creates fresh profiles automatically when the admissions module saves a student, but the bulk Create Profiles flow is the manual fallback you reach for when admissions ran on paper, when a fee group was added after admissions closed, or when you imported students from your old ERP without their fee links.
1. Open Fee Profiles
Open Inkwelly → Student Fee from the left sidebar, then click Fee Profiles under the OVERVIEW section. The page lists every fee profile in the running session with the student name, class, fee group, total fee, paid amount, outstanding and a status pill. The top-right corner of the page holds the Create Profiles button — that is the bulk action you will use next.
2. Click Create Profiles
Click the Create Profiles button on the top right of the Fee Profiles page. Inkwelly opens a dedicated Create Fee Profiles page with two stacked panes: a Select Students table on top and a profile form below. The breadcrumb shows Fee Dashboard / Students / Create so you can step back at any moment without losing the selection.
3. Filter and pick the students
Use the search box to find students by name or admission number, or pick a class from the All Classes dropdown to filter the batch. Tick the checkbox on every row that needs a profile, or click the header checkbox to select the whole page. Inkwelly shows a Selected counter at the top of the picker — confirm it matches the headcount you expect before scrolling to the form. Rows where the student has no academic record for this session are greyed out and cannot be selected.
4. Pick the Fee Group and enrollment date
In the form below the picker, open the Fee Group dropdown and pick the group that matches these students' class band — for example a KG-to-Class-3 group or a senior secondary hostel group. Inkwelly shows the linked fee structure's total amount next to the group name so you can verify the right plan. Set the Enrollment Date — usually 1 April for the new session, or today's date for a mid-year joiner. If the student is joining after one or more installments already passed, turn on Prorated Entry and pick the Prorated From Date so Inkwelly bills only the remaining installments.
5. Confirm and create
Leave Skip Existing toggled on so Inkwelly silently bypasses any student who already has a profile — this is what you want when the same batch contains a mix of fresh and already-profiled students. Click the Create N Profiles button on the right. Inkwelly creates one profile per selected student, attaches the fee structure linked to the group, applies the enrollment date, and returns to the Fee Profiles list. A toast at the bottom of the screen shows how many were created, how many were skipped, and how many failed.
Next step — head to Invoices → Generate and follow How to bulk-generate invoices for an installment to bill the first installment for the new batch in one click. If a single student needs a non-default fee structure (hostel switch, board change), open their profile and follow How to assign a fee structure to a single student. If the new batch includes an RTE-quota student, mark them via the Force RTE toggle during creation or use How to mark RTE-eligible students and prepare a reimbursement claim later.
See Inkwelly Student Fees in action
अक्सर पूछे गए सवाल
6 सवालDo I have to manually create fee profiles for every new admission?
No, in most cases. The Inkwelly admissions module creates a fee profile automatically as soon as it saves a student to the running session — the bulk Create Profiles flow is the manual fallback. Reach for it when your school admitted students on paper and is back-filling them into Inkwelly, when a new fee group was added after admissions closed, when you imported students from another ERP without their fee link, or when a class moves to a different fee structure mid-session.
Naye student ka fee profile kaise banaye Inkwelly me?
Student Fee menu kholiye, sidebar me Fee Profiles par jaiye, top-right ke Create Profiles button par click kijiye. Select Students table me search ya class filter se naye students dhundhiye, har row par tick lagaiye. Neeche form me Fee Group select kijiye, Enrollment Date set kijiye, aur Create N Profiles button dabaiye. Already profile wale students automatically skip ho jate hain.
Bulk profile create karne mein kitni der lagti hai?
100 students ka batch typically 5 se 10 second me create ho jata hai. Selection aur form bharne me 2-3 minute lagte hain. Skip Existing toggle on rakhne se safe rehte hain — agar batch me kuch students ka profile pehle se hai, woh skip ho jate hain aur baaki create ho jate hain ek hi click me.
What happens to students who already have a fee profile in the batch?
When Skip Existing is on (default and recommended), Inkwelly silently bypasses any student in the selection who already has an active profile for this session and creates profiles only for the remaining ones. The final toast shows the exact split — for example, Created: 84 | Skipped: 16 | Failed: 0 — so you have proof of what changed. Turn Skip Existing off only when you need an explicit error for duplicates.
What does Prorated Entry actually do for mid-session admissions?
Prorated Entry tells Inkwelly to bill only the installments that fall on or after the Prorated From Date instead of charging the full annual fee. For a student joining in July when April and June installments already passed, Inkwelly drops those two installments from the new profile so the parent is not asked to pay for months their child was not enrolled. This matches how CBSE and most state boards expect mid-year intake fees to be treated.
Can I assign different fee groups to different students in the same Create Profiles batch?
No, one bulk create call applies a single Fee Group to every selected student. If your batch has a mix of day scholars and hostel students, run the bulk create twice — once for each group. Alternatively, create all the profiles with the day-scholar group, then open the hostel students one by one and follow How to assign a fee structure to a single student to override their plan.
आपको ये भी पसंद आ सकता है
3 लेखस्रोत व संदर्भ
- CBSE Affiliation Bye-Laws — Chapter VII (Fee Structure and Admissions) · देखा गया 19 May 2026
CBSE bye-laws require affiliated schools to publish a fixed annual fee structure for each admission and bind that structure to every newly enrolled student at the time of admission.
- Right of Children to Free and Compulsory Education Act, 2009 — Section 12 (Admission of disadvantaged children) · देखा गया 19 May 2026
Section 12 of the RTE Act mandates that schools enrol at least 25 percent of Class 1 (or entry-level) seats from disadvantaged groups, whose fee profiles must be tagged for state-level reimbursement separately from regular admissions.
- Ministry of Education — UDISE+ Data Capture Format (Enrolment and School Finance sections) · देखा गया 19 May 2026
UDISE+ annual returns require schools to report fresh enrolments per class along with the fee head amounts billed — the per-student profile model used in Inkwelly mirrors this reporting requirement.
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