User & Login Management: Every login. One screen.
Parents and staff sign in with the mobile number the school already has — no passwords to hand out. See who uses the app, which devices are signed in, and sign out a lost phone in one click.
974 of 1,132 signed in86% of families and staffLost phone signed outNeha Kapoor · 9:24 am2 logins lockedEach with a reason
What is user access management in a school ERP?
Who can sign in. And from where.
User access management is the part of school software that decides who can sign in — staff, parents and students — and on which devices. In Inkwelly everyone signs in with the mobile number on their record and a one-time code, and the school sees every login, device and active session on one screen, with a click to sign a device out or lock a login.
Also called user management, login management, session and device management, or app access control for schools.
- Profiles hereAarav · 6-B, Diya · 3-A
- Signs in withMobile number + code
- Active devices2 · Android app, Chrome
- Last activeToday, 8:12 am
- Login historyEvery sign-in, with the device
- If a phone is lostSigned out in one click
What Inkwelly Users & Access includes
- Sign-in with the mobile number on the record and a one-time code on WhatsApp or SMS
- Logins made from student and staff records — no IDs or passwords
- One login for brothers and sisters on the same family number
- Scan-to-sign-in on the web with the Inkwelly app, with a 12-hour shared-computer option
- Every active device for each login, with log out one or all
- Lock and unlock a login with a reason
- Switch a person's access to the school on or off
- School-wide login history with device, IP and code channel, plus a security feed
- User Insights: adoption funnel, platforms, app versions and login codes by channel
- App reminder to people who never signed in, in English or Hindi
- Security & devices for every user, in the app and on the web
- Inkwelly AI: ask why someone can't sign in, and sign out devices after approval
Updated
Why schools move from login IDs and passwords to mobile-number sign-in
Slips. Resets. Guesswork. Or one screen.
Old school software hands every parent an ID and a password, and the office spends its mornings resetting them. In Inkwelly the login is the mobile number the school already has.
How most schools do it today
Login slips. Password resets. No idea who's in.
- Every parent gets a login ID and password on a slip — and loses it
- The office resets passwords on WhatsApp all morning
- Nobody can tell how many parents actually use the app
- A teacher who left can still be signed in on her phone
- A lost phone stays signed in, and no one can even see it
With Inkwelly
Sharma family login+91 98110 •••32 · 2 profilesActive- Aarav SharmaStudent · Class 6-B
- Diya SharmaStudent · Class 3-A
- Vivo Y21 · Android 13App v2.0.0+23 · Active 8:12 am
- Chrome on WindowsWeb · Active yesterday
The mobile number is the login. Every device in view.
- Everyone signs in with the mobile number on their record, plus a code
- No passwords at all — the code comes on WhatsApp or SMS
- User Insights shows who has signed in, who never has, and on which phones
- Lock a login with a reason; nothing signs in until it's unlocked
- See every device a person is on, and log out the lost one in a click
See every device a person is signed in on — and sign out a lost phone
Phone lost? Signed out in a click.
Open anyone's login to see each phone and computer they're signed in on, and when each was last used. Log out the lost phone and it loses access right away — they sign in on the new one with a code.
- 1Open her login
- 2Log out the lost phone
- 3It loses access at once
Sample school. To keep someone out for good, lock the login with a reason — no phone or computer can sign in until it's unlocked.
App adoption dashboard: see who has signed in and who never has
Who's on the app. Who isn't yet.
User Insights shows how many families and staff have ever signed in, who used the app today and which phones they use. One button reminds everyone who has never signed in — on WhatsApp, SMS, email or the app.
- 1See who never signed in
- 2Nudge non-adopters
- 3The reminder reaches them
Sample school. The reminder goes on the channels your school has turned on and follows each person's message settings.
Sign in on a school computer by scanning a QR code — no OTP
Scan. You're in.
At the staffroom or front-desk computer, open the login page and scan the code with the Inkwelly app. The phone shows which computer is asking — tap Yes, sign in. No code to wait for.
- 1Tap Sign in on web
- 2Point it at the code
- 3Tap Yes, sign in
Sample school. A code works once and lasts two minutes, and scanning alone never signs anyone in — the phone has to say yes.
A staff login in Inkwelly, from the first day to the last
One login, from joining to leaving.
A login starts the moment the record is saved, and stays in the school's hands all the way — every sign-in, device and change on record.
- Apr 2024Login · ••••••4518
Record saved, login ready
The office adds Neha with her mobile number. That number is her login — no ID or password to send.
- Apr 2024Code on WhatsApp
First sign-in
She types her number in the Inkwelly app, enters the code from WhatsApp, and she's in.
- Every morningScanned · shared computer
The counter computer
At the fee counter she scans the QR on the login page. Marked shared, it signs her out after 12 hours.
- Fri 16 Oct, 9:24 amSamsung signed out
Phone lost
The office logs out the lost phone. She signs in on her new one with a code; the counter computer stays signed in.
- Today · Fri 16 Oct
- LaterLocked · reason saved
If she ever leaves
Lock the login with a reason. No phone or computer can sign in until someone unlocks it.
Mobile-number login, WhatsApp codes and Hindi reminders for Indian schools
Made for Indian schools. And Indian families.
How families and staff in India really use their phones — already built in.
The mobile number is the login
Parents and staff sign in with the number the school already has. No IDs or passwords to print, send or reset.
Code on WhatsApp or SMS
Continue on WhatsApp, or have the code sent by SMS — whichever reaches the phone.
One family number
Brothers and sisters on the same mobile share one login. The parent picks the child after signing in.
Shared office computers
Scan to sign in at the front desk or staffroom. Tick shared computer and it signs out after 12 hours.
Reminders in Hindi too
The “your school is on Inkwelly” reminder goes in English or Hindi, on WhatsApp, SMS, email or the app.
Sign-in codes kept safe
Codes go only to Indian +91 numbers, with daily limits per number and a bot check on the web login.
Users & Access for the school office, principal, staff and parents
One screen for the office. One number for everyone else.
Each person sees what their role allows — nothing more.
School admin
Every login, device and sign-in on one screen. Logs out a lost phone, locks a login, sends the app reminder.
Principal
How many families and staff really use the app, and who never has — once their role includes Users & Access.
Teachers and staff
Sign in with their number or by scanning a QR. Log out any device they don't recognise in Security & devices.
Parents and students
One login for every child on the family number. A code on WhatsApp or SMS — nothing to remember.
Ask Inkwelly AI about logins and app adoption, in English or Hindi
Ask who can't log in. Get the reason.
Ask in English, Hindi or Hinglish. Inkwelly AI reads your logins — why a parent can't sign in, who never installed the app, which devices someone is on — and, after you approve, signs a device out or locks a login.
It answers. It also does the work.
- Act
Sign out a lost phone — after you approve.
It lists the device first. Nothing changes until you tap Approve, and it never touches your own login or an admin's.
- Reports
Excel or PDF, in seconds.
Ask for any list of logins or sign-ins and download it as a file.
- Cards
Anyone's login, in the chat.
The login number, the devices and whether they can sign in — with a button to the account.
- Letters
A sign-in letter, on your letterhead.
It drafts a letter telling a family how to sign in. You check it, then it issues the PDF with a serial number.
- How-to
“How do I lock a login?”
Clear steps for any task, with a button to the right page.
- Safe by design
Your data. Your rules.
You approve every changeNever your own login or an admin'sEvery question and action loggedNever used to train AI - AI Connect
Also in Claude and ChatGPT.
Ask about logins right inside Claude or ChatGPT — with the same permissions.
See everything Inkwelly AI can do
Inkwelly AI and AI Connect come with the Premium plan. After you approve, it can sign out devices, lock and unlock logins, and switch a person's access on or off — it can't create logins, change a login number or send the app reminder. Answers above are from a sample school.
Logins connected to student records, staff records and roles
Made from your records. Used everywhere.
Logins come straight from the student and staff records, and what each person can do once inside comes from Roles & Permissions.
Every login
One mobile number, one login — behind every app and portal sign-in.
Students
The mobile number on a student's record is the family's login.Staff
The mobile number on a staff record is their login.Admissions
A confirmed admission arrives with its login ready.Roles & Permissions
Decides what each signed-in person can do.Transport
Drivers get a driver login on their staff number.Communications
The app reminder goes on WhatsApp, SMS, email or push.Student Fees
Fee staff set their Transaction PIN on the same Security screen.AI Connect
Ask about logins in Claude or ChatGPT.User access and logins: questions schools ask.
User access management is the part of school software that decides who can sign in — staff, parents and students — and on which devices. In Inkwelly everyone signs in with the mobile number on their record and a one-time code, and the school sees every login, device and active session on one screen, with a click to sign a device out or lock a login.
With the mobile number on their record. They type it in the Inkwelly app or on the web, get a 6-digit code on WhatsApp or by SMS, and they're in. On a computer they can scan a QR code with the app instead.
No. When you add a student or a staff member with a mobile number, their login is ready. If the number on the record changes, the login moves to the new number.
Yes. Brothers and sisters with the same mobile number on their records share one login. After signing in, the parent picks the child.
There's no password to forget. Every sign-in uses a fresh code sent to the phone, so the office never has to reset anything.
Yes. The web login page shows a QR code. Open the Inkwelly app, tap Sign in on web, scan it and tap Yes, sign in. Tick “This is a shared computer” and it signs out after 12 hours.
Each code works once and lasts two minutes. Scanning alone never signs anyone in: the phone shows the browser and where it is, and the person has to tap Yes, sign in — or Not me. A scanned sign-in is marked “Scanned” in the person's own device list.
Open her login in Users, find the phone under Active devices and press Log out. It loses access right away, and she signs in on her new phone with a code. Log out all signs her out everywhere at once.
Lock their login and give a reason. Every device is signed out and no new sign-in works — by code or by QR — until someone unlocks it. You can also deactivate the account.
Yes. Everyone has Security & devices, in the app and on the web: each signed-in device, when it was last used, and their login history. They can log out any device they don't recognise, or all the others at once.
Yes. User Insights shows how many logins have ever signed in, who was active today, this week and this month, and who never has — with Android, iPhone or web, the app versions in use and how login codes were sent.
Yes. Nudge non-adopters sends a short reminder to everyone who has never signed in, or has been quiet for 30 days, on WhatsApp, SMS, email or the app — in English or Hindi. It follows your school's message settings.
Yes. Login history lists every sign-in, sign-out, new account, forced sign-out, lock and unlock, with the device and IP address, and whether the code went on WhatsApp or SMS. A security view shows failed and blocked sign-ins.
The school's owners and admins, and anyone whose role includes Users & Access — viewing and managing are separate permissions. The office does it in the web portal; on the phone, everyone manages their own devices in Security & devices.
Users & Access decides who can sign in and on which devices. Roles & Permissions decides what each person can do once inside. Taking away a role doesn't sign anyone out; locking the login does.
There are no logins to move. They come from the mobile numbers on the student and staff records we bring across, so families and staff sign in with the number you already have from day one.
Codes go only to Indian +91 numbers, at most 10 a day to one number, with a limit per internet connection and a bot check on the web login page. Each code is valid for 10 minutes.
Yes, on plans with Inkwelly AI. Ask “why can't this parent log in?”, “who never installed the app in Class 8?” or “Neha kitne devices par hai?” — and, after you approve, it signs a device out or locks a login. It can't create logins or change a login number.
Partly. The portal works in English and Hindi — Security & devices included — and the app reminder goes in English or Hindi. The office's Users screens are in English today.
Users & Access comes with every plan, from Lite at ₹49 per student per year (GST extra). Plans run ₹49–₹199 per student per year, with ₹0 migration, training and setup.
See your logins in Inkwelly.
A free 30-minute demo on the real product. Ask anything — we'll show it live.