How to view a student's fee ledger and full transaction breakdown

1. Open Fee Profiles and find the student

Open Inkwelly → Student Fees from the left sidebar, then click Fee Profiles under OVERVIEW. The list shows every fee profile in the active session — name, class, fee group, net payable, paid, outstanding and status. Use the search bar to find the student by name or admission number. Inkwelly returns matches as you type. Click the row to open the student's fee profile.

2. Switch to the Ledger tab

On the fee profile, look at the tab row near the top — Overview, Fee Structure, Invoices, Payments, Receipts, Refunds, Cheques, Discounts, Scholarships, Credit Balances, Waivers, Fines, Carried Forward Dues and Ledger. Click Ledger. Inkwelly pulls the full transaction history for this student and renders it in one chronological table. The badge next to the Ledger heading shows how many entries the student has — five for a fresh KG-1 admission, often forty or fifty by Class 10.

3. Read the running balance summary

The top of the Ledger card shows four numbers — Opening, Debits, Credits and Closing. Opening is what the student owed at the start of the session (carry-forward dues, if any). Debits add up every invoice, late fee and fine. Credits add up every payment, discount, scholarship and waiver. Closing is what is still owed today; a positive Closing means money is due, a negative Closing means the school holds a credit balance for the parent. These four numbers reconcile the entire table below them, so any dispute should be checked against them first.

4. Filter by type or date range

The filter row above the table has a type dropdown (All Types, Charge, Payment, Discount, Scholarship, Waiver, Late Fee, Refund, Adjustment), a from-date picker, a to-date picker and a free-text search. To answer a parent's question like "why is there a late fee on April's invoice", set the type to Late Fee. To pull a single-term statement, set the date range to the term's start and end. To verify a specific receipt, paste the receipt number into search. The table updates in place — the four summary numbers do not change because they always reflect the session-wide totals.

5. Click a row reference to open the source document

Every line in the ledger links back to the document it came from. Click an invoice number under Reference to open the full invoice with its line items and payment summary. Click a payment row to open the receipt — useful when a parent asks for a copy. Click a refund row to open the refund detail with its policy slab and disbursement status. The ledger is the index; the linked documents are the proof, and both stay synced — every action you take on the source document (cancel a receipt, reverse a payment, bounce a cheque) shows up as a new line on the ledger within seconds.

6. Export the statement for the parent or auditor

Click Export on the top right of the Ledger card. Inkwelly downloads the filtered view as a PDF with the school header, student details, the four summary numbers and the chronological table — share it with the parent on WhatsApp or email, or print it for a counter handover. The CSV export is the format auditors and accountants prefer for reconciliation with Tally or BUSY; one row per ledger line, no merged cells, with reference IDs that match the source documents one-to-one.