How to find a student fast in Inkwelly — by name, admission no., roll no., or phone

1. Open the Students dashboard

Open Inkwelly. From the left sidebar click Students. The dashboard opens with a big search card at the top — the placeholder inside reads "Search student, parent, class, ID, contact...". This is the search the office counter will reach for all morning. Below it, you will see KPI tiles with admission numbers and active strength counts; you don't need to look at those to start searching — just click into the search bar.

2. Type at least 2 characters — name, ID, or just the parent's phone

Type your query into the search bar. Two characters is the minimum — a single letter is too broad and shows nothing. Try a partial first name, a partial admission number like STU-23, the last 4 digits of a parent's mobile, or a class label like class 5 b. Inkwelly looks across the student's name, admission number, roll number, contact number, parent's name, and class — all at the same time. You don't have to pick a field first. Just have a parent's mobile? Type it. Just have a half-remembered first name? Type that.

3. Read the match-context chip on each result card

Every result card shows the student's name, admission number, class section, and a small coloured chip telling you why that card came up — Parent / Class / Academic / Address. If you typed a phone number and the chip says Parent, the match came from the father's or mother's number, not the student's own. That little chip tells the office staff exactly which detail to mention back to the caller — "yes ma'am, I have your number on file under your daughter's record". Up to 12 cards show on one page, with pagination at the bottom.

4. Click a card to open the full student profile

Click the result card. Inkwelly opens the student's full profile page — admission details, parent contacts, attendance summary, fee ledger, exam history, documents, and on the right sidebar the quick-action buttons for TC, ID card, marksheet, and section transfer. The page has its own shareable link, so the office staff can paste it into a WhatsApp chat with the principal and the principal lands directly on the same student record — no "can you tell me the admission number again?".

5. Switch to the All Students list for filter-driven questions

For questions like "show me all OBC girls in inactive status" or "list every RTE student in Class 5", click All Students in the Students sidebar. The list page has the same search bar (still 2-character minimum) plus inline dropdowns for Gender, Status, and Category. Open the More dropdown to add filters for Blood group (8 options), Religion (7 options), RTE status, Academic status (Active, Promoted, Suspended, Transferred, Graduated, or Inactive), and Siblings. Combine as many as you like — for example "Class 5" + "Female" + "Category: OBC" + "Academic status: Inactive" all at once.

6. Sort the filtered list by Admission no., Last name, or Created date

Use the Sort by selector at the top of the list. The default is Last name ascending. Switch to Admission no. when you want the list in enrolment order — useful for printing a class register. Switch to Created date descending to see the most recently added students at the top — useful for checking new admissions during the admission window. The asc/desc arrow next to it flips the direction independently. The available options are Last name, First name, Student ID, Admission no., and Created date.