The best schoolFEE MANAGEMENTsoftware in India.
Fees that collect themselves. Reminders go out on WhatsApp, parents pay on UPI in seconds, and every rupee — online, cash or cheque — lands in one reconciled ledger. One fee system for the whole school, priced per student per year.
Watch the whole fee deskACTUALLY RUN
Not a highlight reel. The fee structure built from scratch, invoices raised, a parent paying on UPI, the counter taking cash and cheque, discounts and RTE, late fees, reminders, refunds and the dashboard — end to end, on a real school's data.
Your entire fee week,START TO FINISH
Six steps run the whole thing. Your office handles setup and money; reminders and receipts fire on their own; parents just pay. Here's exactly who does what.
Set up fees
Heads, terms, concessions and rules — once, for the year.
Generate invoices
Per student, per term, by rule — one class or all of them.
Reminder goes out
On WhatsApp at 7 days, 3 days and on the due date.
Parent pays
UPI in two taps — from the app or straight from the chat.
Receipt lands
GST-ready, numbered and QR-verifiable, the second it clears.
Reconcile & report
One ledger, reconciled to the paisa, Tally-ready.
One platform.TWO CLEAR SIDES
Everything below is labelled by who it's for — so you always know what your office controls and what parents see.
School admin
Principal · accountant · fee clerkYou run it all.
- Build the fee structure — heads, terms, concessions, RTE, siblings, late fees
- Generate invoices, collect any payment mode and record cash or cheque
- Fire WhatsApp reminders and track every defaulter live
- Reconcile, export to Tally and pull reports — with roles and an audit trail
Student & parent
Families at homeThey just pay.
- See exactly what's due — for every child in one login
- Pay in two taps by UPI, from the app or a WhatsApp link, no install needed
- Get GST receipts instantly and pull up the full payment history
- Use it in Hindi and regional languages, even on a slow connection
What yourOFFICE CAN DO
Run the entire fee desk from one workspace — dashboard, collection, cheques, refunds, reports and configuration — on the web or from your phone.
The screens that run day-to-day collection
The ones your office opens every morning, each shown as it ships.
A live command centre for collection
Open the fee module and the whole picture is there — today's money, outstanding, on-time rate, defaulters and alerts. Answer “how much is pending?” in a second, not a day.
- Collection %, outstanding and today's money, live
- Defaulters, aging and pending actions surfaced
- Nudge defaulters on WhatsApp in one tap
Every student's complete fee picture on one screen
Open any student and see invoices, payments, receipts, discounts and the live outstanding balance — the whole ledger, reconciled to the paisa.
- Charges, deductions and net payable, itemised
- Collect, refund, waive or carry forward in a click
- Full recent-activity trail per student
Take every payment method Indian parents actually use
UPI, cards, netbanking, cash, cheque or direct bank transfer — all captured and dropped into one ledger, reconciled automatically. No mode left out.
- One payment link a parent can pay from anywhere
- Cash and cheque recorded by the office, still reconciled
- Money settles into your own school account
Generate and manage every invoice
Raise invoices for one student, a class, or the whole school in a single run — by fee structure, term and due date. Then track paid, partial and overdue in one list.
- Bulk-generate by class, fee group or term
- Paid / partial / overdue status at a glance
- GST-ready, numbered and searchable
Reconcile, reverse and refund — cleanly
Every payment lands here with its mode, status and gateway detail. Reconcile against the bank, reverse a mistake, or raise a full, partial or overpayment refund — with MDR, GST and net settlement all shown.
- Reconcile against bank and cash book
- Reverse or refund with a full audit trail
- Gateway fee, GST and net settlement, itemised
GST receipts that print themselves
The moment a payment clears, a branded, GST-ready receipt is generated — numbered, QR-verifiable and sent on WhatsApp. Print thermal 80mm, 58mm or A4 straight from the counter; you design the template once and every receipt follows it.
- Branded, numbered and QR-verifiable
- A4 PDF or thermal printing from the counter
- Auto-sent on WhatsApp the moment it clears
Chase every pending rupee without making a single call
One list of everyone who owes you, sorted by how overdue they are, with what was last sent and when. Nudge one parent, one class, or everyone — and parents who already paid are skipped automatically.
- Aging buckets: due today, 1–7, 8–30, 30+ days
- Last-reminder trail per parent, so nobody gets spammed
- Auto-reminders run on their own, or send now
Remind the whole school in one tap
Pick everyone with pending fees or just one class, choose the channels, and see exactly how many parents and how much money you're chasing before you hit send. Schedule it for later if you'd rather.
- WhatsApp, SMS, email and app — any combination
- Parent count and total pending shown before you send
- Send now or schedule for a date that suits your office
Every invoice goes out with a pay button attached
Send an invoice to parents or the student, on the channels they actually read, with a fresh payment link and the PDF attached. Choose the full breakdown, a short summary, or just the pay link.
- Details plus pay link, details only, or pay link only
- Fresh UPI link generated per send, with an expiry
- Invoice PDF attached automatically
Everything else the office manages
The full depth — class views, concessions, configuration and analytics — laid out the way it actually sits in the product.
See which classes are paying and which are lagging
Total fee, collected, outstanding and a collection bar for every class in the school — so you know where to push before the term closes, not after.
- Collection % per class, ranked at a glance
- Drill into any class for its student list
- Fee groups shown against the classes they cover
Cheque register
Every cheque tracked received → deposited → cleared or bounced, with post-dated cheques parked until they're due and the ledger updated automatically.
All fee profiles
Every student's fee profile in one searchable list — filter by class, status or balance, and open any ledger from there.
Every discount your school already gives
Scholarships
Merit and need-based awards
Sibling discounts
Auto-applied across siblings
Staff-ward discounts
For staff members' children
Early-payment discounts
Reward paying ahead of time
RTE seats & claims
Quota seats and reimbursement
Discount types
Reusable discount rules
Set it up once — fourteen controls, four groups
Configure the fee engine once and every invoice, discount, penalty and receipt follows your rules from then on.
Fee structure
Discounts
Penalties & refunds
Preferences
The numbers leadership asks for
The ledger turned into decisions — a full analytics suite, plus day books and exports your accountant can open in Tally.
The whole fee desk, in your pocket
Every screen from the web is right there in the app — check collection, take a payment, print or send a receipt, and open any student, from anywhere.
Everyone sees only what they should
The accountant reconciles, the clerk collects, the principal oversees. Every action is logged against a name.
Principal / owner
Full oversight, dashboards, reports and user management.
Accountant
Reconciliation, refunds, Tally export and financial reports.
Fee clerk
Collect payments, record cash or cheque, and issue receipts.
WhatPARENTS CAN DO
The self-serve side. No forced app install, no lost challan, no queue at the office window — families see what's due and pay in seconds.
See exactly what's due — nothing hidden
A clear fee summary: what's paid, what's outstanding, and what they've saved. Each instalment with its due date and status, right on the home screen.
- Paid vs outstanding, at a glance
- School fees and transport in one place
- Full breakdown of every charge and discount
Pay in two taps — from the app or a WhatsApp link
UPI, card or netbanking, done in seconds. Parents who prefer WhatsApp just tap the link in the reminder — no app install required, even on a slow connection.
- UPI, cards and netbanking
- Pay in full or one instalment
- Instant confirmation the moment it clears
Receipts and full history, always in hand
Every payment gets an instant GST receipt on WhatsApp and in the app. Parents can pull up any past receipt themselves — no more “can you resend it?” calls to the office.
- Download or share any receipt
- Complete payment history per child
- QR-verifiable and GST-compliant
Four taps from due to paid
A parent opens the fee screen, picks how much to pay, clears it in the secure gateway, and the GST receipt is theirs a second later. Reminders carry the same pay link on WhatsApp, so parents who never open the app can pay straight from the chat.
Who can doWHAT
The whole system at a glance — exactly what the school office controls, and exactly what parents can do themselves.
Built for how Indian schoolsACTUALLY CHARGE
Every rule your school already runs — modelled exactly, applied automatically. The gateway and WhatsApp aren't add-ons.
UPI, cards, netbanking, cash and cheque — one ledger
Automatic WhatsApp reminders at 7, 3 and 0 days
GST-ready branded receipts, auto-sent on WhatsApp
Discounts, scholarships and concessions by rule
Sibling and family grouping across classes
Late-fee rules with grace periods and caps
Instalment plans and partial payments
Direct ICICI, HDFC and SBI bank integrations
One-click Tally export and reconciliation
RTE seats, concessions and a full audit trail
Live collection and defaulter dashboards
Every rupee on one reconciled ledger
Your current ERP, next to Inkwelly.
Serious about money,SERIOUS ABOUT DATA
Fee data is the most sensitive thing a school holds. It stays in India, it stays scoped, and it stays yours.
Hosted in India
Your data stays in India, hosted in Mumbai, built to the DPDP Act.
Role-based access
Principal, accountant and clerk see only what they should — every action logged.
Certified gateways
Payments run through PCI-DSS-certified gateways — Razorpay, PayU, Paytm, Cashfree.
Your data is yours
Export everything in standard formats, any time. Leave whenever you want.
Big claims are easy.OURS ARE IN WRITING
Moving your fee ledger mid-session sounds terrifying. Four commitments in the agreement you sign make it the simplest part of the relationship.
Free migration
We import your fee heads, concessions and pending dues from your current ERP or Excel — mid-session is fine.
To go live
Sign today and your school is collecting fees on Inkwelly tomorrow. Guaranteed, in writing.
Exit window
Run it a full term on your real data. Pro-rata refund if it isn't for you. No lock-in.
Support response
On WhatsApp, in business hours. A real person — not a ticket queue, not a bot.
Skip the form — message the founder.
Send your school name and your student count. Every message lands with the person who builds the product. Mon–Sat, 9am–7pm IST.
See it onYOUR FEE DATA
We load your current fee structure into Inkwelly and walk you through it — admin side and parent side, on real screens. You leave with a dated go-live plan in writing, whether you sign or not.
- Your fee heads, terms and concessions, set up before the call
- A pilot agreement and pricing for your exact student count
- Logins to a demo account your team can click through after
See it on your fee data
We reply on WhatsApp within 5 minutes.
StraightANSWERS
Free. No credit card, no commitment, and migration costs nothing.
Razorpay, PayU, Paytm and Cashfree — plus direct ICICI, HDFC and SBI integrations for schools on a nodal-account flow. You keep whichever gateway you already use; we reconcile all of them into one ledger.
UPI, cards and netbanking — inside the parent app or straight from a WhatsApp link, no app install required. For families who pay cash or cheque, the office records it and it still reconciles in the same single ledger.
Automatically, on WhatsApp, using Meta-approved templates — at 7 days, 3 days and on the due date. Separate escalation rules handle partial payments, bounced cheques and long-overdue accounts, so nobody on your staff has to call parents one by one.
Yes — migration is free. We load your fee heads, terms, concessions, sibling rules and every student's outstanding balance from your existing ERP or Excel, mid-session if needed. Nothing is lost.
Yes. Concessions, sibling discounts, scholarships, RTE seats, instalment plans and late-fee rules (with grace periods and caps) are all modelled exactly as your school runs them today — applied by rule, not by memory.
Yes. One-click export of daily collections, receipts and refunds in a Tally-ready format. Your accountant keeps their existing workflow — the month-end Excel reconciliation goes away.
Yes. Everything parents see — reminders, receipts and the payment screen — works in Hindi and major regional languages, so it fits schools in every city tier.
Sign today and your school can be collecting fees on Inkwelly the next working day — that is in writing in the agreement. Migration, training and setup cost nothing, and the first 90 days carry a pro-rata refund if it isn't working.